Office Assistant job at Agency for Cooperation in Research and Development-Uganda (ACORD-U)

ACORD-U

Office Assistant job Post

Location: Jobs in Uganda 2022 - 2023

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 04 November 2022

Hiring Organization: ACORD-U

Job Details:

Job title: Office Assistant
Duty Station: ACORD Kampala Office
Reports to: Human Resource and Administrative Officer Relationship with others:

The Office Assistant will be closely supervised by the Administrative Officer and will provide support to the entire team in the office.

Key Duties and Responsibilities:
• Provide cleaning services to OVC West Central Activity Office, each working day and occasionally over the weekend as agreed with the supervisor to ensure a tidy and organized work environment for all employees.
• Keeping all areas of the office clean, including kitchen, clean and dry at all times. This includes washing. Dusting, polishing, emptying dust bins, and sweeping as appropriate.
• Thoroughly clean office furniture, windows, equipment (phones, copiers, printers, etc.), to remove cobwebs, dust from all surfaces and corners.
• Ensure that all cleaning materials and equipment are maintained in a safe, clean and efficient working condition and kept in the right place after use.
• Ensure the kitchen is stocked with tea, coffee, sugar, milk and other supplies; prepare tea and other refreshments for visitors as requested by the supervisor.
• With support from the supervisor, make monthly requests for supplies, receive purchases from the store and effectively use them to meet the desired goals.
• Conduct spot checks around the office and ensure that tidiness is maintained at all times
. • Ensure that the supervisor is aware of the need for repair or replacement of materials and equipment including all furniture and fittings for the satisfactory performance of assigned duties.
• To be responsible for your own health and safety and that of anybody else who may be affected by your acts or omissions.
• Ensure offices are locked up and OVC West Central Activity property is secure before leaving.
• Maintain confidentiality at all times during and after duty.
• Perform any other activities assigned by the supervisor and other staff in line with the office support function.

Qualifications, Skills and Experience:
• The applicant for the USAID OVC West Central Activity Office Assistant job must have two years of work experience in a similar position and in a similar work environment.
• Practical experience in customer care and highly motivated about work.
• Able to work with minimum supervision
• Well-organized with ability to follow oral and written instructions
• Good command of English with strong communication and interpersonal skills