Business Support Assistant (Finance) SSA3 job at World Food Programme

World Food Programme

Business Support Assistant (Finance) SSA3 job Post

Location:  Jobs in Uganda 2022 - 2023

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 07 October 2022

Hiring Organization: World Food Programme

Job Details:

Job purpose
The Intern will support the VAT claims process to ensure the compilation of relevant support documentation and timely submission of VAT Claims to URA. The Intern will also support other finance unit functions including petty cash processing, filing and payment documentation etc. The intern will be exposed to all the various finance functions to obtain a good understanding of the entire finance processes at WFP.

Key accountabilities (not all-inclusive)
Support the Compilation and filing of the documentation required for the monthly Diplomatic Value Added tax (VAT) Claims to URA. This will consist of the compilation of original receipts or proof of payments and invoices for URA for verification.
2. Support the process to compile documentation for the Cooperating Partners (CPs) 2019 to 2021 VAT claims from URA in order to make a claim for the VAT paid by the CPs under the Field Level Agreements (FLA) during this period.
3. Perform administrative duties related to the monitoring, recording and processing of the VAT and Excise Duty refunds.
4. Generate listings of vendor invoices approved in the Invoice Tracking System (ITS) and review them for VAT compliance before payment processing.
5. Support other finance functions including Petty Cash and Routine Payment Processing, etc. to obtain an overall understanding of the WFP UGCO finance unit processes. This will consist of filing documents to evidence payments and review, documentation to ensure completeness of records and administrative support to the other finance unit staff.
6. Provide administrative support to programmatic activities and events ensuring that there is sufficient accountability for the resources advanced for these activities/events.
7. Perform other general administrative duties as assigned by the supervisor e.g., filing, maintenance of physical and electronic support documentation, facilitation and support to visiting oversight, audit, or other internal and external teams conducting official WFP activities, etc

4Ps core organisational capabilities

• Understand and communicate the Strategic Objectives: Builds an understanding of WFP’s Strategic Objectives.
• Be a force for positive change: Approaches individual tasks and responsibilities with a positive attitude and demeanor.
• Make the mission inspiring to our team: Understands the impact of WFP activities in beneficiary communities.
• Make our mission visible in everyday actions: Connects individual tasks and responsibilities to unit’s goals and mission.
• Look for ways to strengthen people's skills: Seeks opportunities to build and enhance individual skills.
• Create an inclusive culture: Demonstrates respect and understanding for diversity and cultural differences.
• Be a coach & provide constructive feedback: Identifies and approaches colleagues or supervisors to serve as coaches.
• Create an “I will”/”We will” spirit: Sets clear goals and measurable targets for own tasks and responsibilities.
• Encourage innovation & creative solutions: Assesses own tasks and responsibilities to find ways to be more efficient.
• Focus on getting results: Maintains accurate records of completion times and tasks in own areas of responsibility.
• Make commitments and make good on commitments: Understands responsibilities and the metrics associated with own tasks.
• Be Decisive: Notifies supervisors of dangerous situations or potential issues that may arise while in the field or office.
• Connect and share across WFP units: Understands WFP’s organizational structure, including the purpose and mission of each unit.
• Build strong external partnerships: Supports team in working with colleagues and WFP’s partners in the field toward common goals.
• Be politically agile & adaptable: Maintains a professional and courteous relationship with other WFP employees and partners in the field.
• Be clear about the value WFP brings to partnerships: Understands own team’s contributions in its partnerships with internal and external stakeholders.

Standard minimum qualifications
Qualification, Experience and Languages required:
a) Should have educational credentials from Ugandan institutions certified by the United Nations Educational, Scientific and Cultural Organization (UNESCO).
b) Be enrolled in an undergraduate programme from a recognized university in Uganda and completed at least two years of the programme. and attended classes in the past 12 months.
c) Be enrolled in a graduate programme from a recognized university in Uganda and have attended classes in the past 12 months.
d) Be a recent graduate from a bachelor’s or master’s programme from a recognized university in Uganda within the last 2years prior to the application for the internship programme. Recent graduates should have a first class or second-class degree in a relevant programme to the activities of WFP Uganda Country Office and a valid National Identity Card of Uganda.
e) Be fluent in English (both oral and written) and medically fit to travel and work at a duty station of the internship across WFP Uganda CO.
f) Not be immediate family member or relative of WFP employees


Application procedure

Click here to Apply

Date Posted: 2022-09-26




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