Program Associate job at John Snow, Incorporated (JSI)

John Snow, Incorporated (JSI)

Program Associate job Post

Location: Jobs in Uganda 2022 - 2023

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 08 August 2022

Hiring Organization: John Snow, Incorporated (JSI)

Job Details:

Position Title: Program Associate
Location: Kampala, Uganda
Position Type: Full-time
Position Category: Local Hire, In-Country
Reports to: Chief of Party
Start Date: September 01, 2022 (flexible)
Background John Snow, Incorporated (JSI) is seeking a Program Associate for a five-year USAID-funded U.S. President's Malaria Initiative Uganda Malaria Reduction Activity (PUMRA). PUMRA aims to improve the survival and wellbeing of Uganda's most vulnerable pregnant women and children in selected regions. The Activity will work with the Government of Uganda to improve technical, managerial, financial, and leadership capacity at all levels of the health system.
Job Summary
The Program Associate is a full-time position based in Kampala. They will provide project management and coordination support in consultation with the Senior Management team. This position will work with the Admin team and COP to coordinate logistics for internal and external meetings and ensure effective and timely communication within the team for timely action

Responsibilities
• Take responsibility of preparing and sharing activity calendar of events, update and share an electronic calendar weekly as activities are scheduled or modified.
• Coordinate the scheduling of events and meetings held both internally and externally with partners including sending invitations and reminders to ensure full participation by the relevant team members. Take minutes during all these engagements and ensure they are shared with the appropriate stakeholders for action.
• Working closely with the Communications Manager, compile and update program status update reports for review and submission by the Chief of Party to the donor on a weekly basis.
• Coordinate with staff and file in a central Activity folder all final copies of program reports, official communication, final documents including presentations made at various meetings and conferences.
• In collaboration with the technical team, match project implementation with the work plan and agreed actions every week and flag areas of action.
• Provide logistical support to program teams including coordinating travel arrangements for consultants, visiting teams from both JSI HQ and Consortium Partners; and planning and organizing Activity events and meetings.
Carry out other tasks as assigned by the Chief of Party.

Qualifications
• Two to three years of experience working as an Admin or project support staff, preferably with international projects or any fast paced work environment;
• University degree in a relevant field, such as Social Administration, Business Administration, Business Economics, Development studies
• Good skills in Microsoft Word, Excel, PowerPoint
• Good communications, negotiation and interpersonal skills;
• Ability to work as part of a team;
• Ability to work independently with minimal supervision;
• Knowledge of USAID rules and regulations and past international development sector experience is an added advantage.