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| Habitat for Humanity Uganda |
Executive Assistant job Post
Location:Â Jobs in Uganda 2022 - 2023
Work Hours: Full-time, 08 hours per day
Salary:
UGX
No. of vacancies: 01
Deadline: 14 August 2022
Hiring Organization: Habitat for Humanity Uganda
Job Details:
Habitat for Humanity International, founded in 1976, is a global Christian-based non-profit organization which grew out of an intentionally multi-racial community in rural Georgia. Seeking to put God's love into action, Habitat for Humanity brings together people to build homes, communities, and hope. Working alongside each other, we help families and individuals build and improve places to call home and achieve the strength, stability, and self-reliance they need to build better lives for themselves. Since our inception in Uganda in 1982, Habitat for Humanity has built over 40,000 homes impacting over 240,000 people across the country. Habitat for Humanity seeks individuals who have a willingness to affirm these principles and values.
Knowledge, Skills & Competences
• High level of integrity, professionalism, and organizational skill
• Excellent communication, writing, and reporting skills
• Competent in the use of Microsoft Office and other common office software applications
• High level of personal initiative and ability to work independently
• Detail oriented to ensure accuracy and quality across all tasks
• High level of interpersonal skills to interact with co-workers and SMT.
• Time management and ability to meet deadlines
Responsibilities
The Executive Assistant to the ND is responsible for providing administrative support to the ND in ensuring effective Board of Directors and Senior Management Team (SMT) meetings and managing the ND's office operations. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
Key Responsibilities A. Provide secretarial support to the ND.
Manage ND's calendar based on the priorities, schedule appointments, and keep the ND updated on the upcoming activities.
• Schedule meetings, draft agendas, and, develop and distribute presentations and documents for the meeting.
• Coordinate meetings and record meeting minutes, circulate and follow up on the approvals.
• Collect and prepare information for meetings with staff and outside parties
• Compose and prepare correspondences on behalf of the ND.
• Coordinate travel arrangements and logistics for the ND.
• Complete expense and other travel reports for the ND.
B. Communication
• Serve as the point of contact of ND's office for internal and external stakeholders
• Receive, screen, and prioritize phone calls, emails, and correspondence for the attention of ND, SMT, and other
stakeholders, exercising judgment
C. Administrative Support to the ND
• Prepare reports, and presentations for ND, Board of Directors, and SMT.
• Maintain an efficient physical and electron filing system that ensures secure storage, easy retrieval, and confidentiality.
Work closely with the ND to keep him well informed of upcoming commitments and responsibilities both internal and external
• Coordinate Board and SMT meetings and retreats and assist with staff meetings and events as needed.
• Other projects/duties as assigned for the overall benefit of the organization.
Qualifications
Bachelor's Degree with Honors in Business Administration or Office Management or Hospitality or any other related field from a recognized institution.
Details of experience
A minimum of three years of related experience in a reputable organization.
Application procedure
All interested and qualified persons are strongly encouraged to apply by email: vacancy@futureoptions.org clearly indicating the Position Title in the email subject line. The deadline for applications is at 5:00 pm EAT on 14th August 2022.
Qualified female candidates are particularly encouraged to apply.
DISCLAIMER: Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguarding our intended partner families, their communities, and all those with whom we work. Managers at all levels have responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation, and abuse safeguards the rights of partner families and community members (especially children), and promotes the implementation of Habitat for Humanity's code of conduct.
Date Posted: 2022-08-01
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