02 Regional Office Assistant/Receptionist jobs at John Snow, Incorporated (JSI)

John Snow, Incorporated (JSI)

02 Regional Office Assistant/Receptionist jobs

Location: Jobs in Uganda 2022 - 2023

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 02

Deadline: 08 August 2022

Hiring Organization: John Snow, Incorporated (JSI)

Job Details:

Position Title: Regional Office Assistant/Receptionist
Location: West Nile, Lango, Uganda (two positions)
Position Type: Full-time
Position Category: Local Hire, In-Country
Reports to: Regional Program Coordinator
Start Date: August 15, 2022 (flexible)
Background
John Snow, Inc. (JSI) is seeking an Office Assistant/ Receptionist for the five-year USAID-funded U.S. President's Malaria Initiative (PMI) Uganda Malaria Reduction Activity The Activity aims to improve the survival and well-being of Uganda's most vulnerable pregnant women and children in selected regions. The Activity will work with the Government of Uganda to improve technical, managerial, financial, and leadership capacity at all levels of the health system. It will strengthen community and household capacity to prevent malaria and to access high-quality malaria services, while maintaining gains made at the health facility level.

Job Summary
The Office Assistant/Receptionist is a full-time position based in one of the two regions: West Nile, or Lango. They will carry out a broad range of office support services to ensure a fully functioning office environment. They will report to the Regional Program Coordinator.

Responsibilities
• Responsible for proper opening and closing of office premises and ensure all electrical appliances required to be closed are switched off when the office is closed;
• Ensure the overall cleanliness of the office and equipment;
• Responsible for photocopying and binding of documents/reports as required by staff;
• Meet and greet office visitors/guests and guide them to the related staff;
• Assist in making arrangements for meetings and official events;
• Assist with travel and logistics arrangements for personnel and visiting staff, if applicable, including hotel bookings;
• Assist with maintaining vehicle schedule;
• Assist with maintaining vehicle schedule
• Provide tea/coffee/refreshments to the staff and guests;
• Assist in the minor maintenance/repair of office premises;
• Manage equipment inventory and storage;
• Assist in filing and record keeping, such as stationery record and distribution of mail;
• Carry out other tasks as assigned by the Regional Program Coordinator.

Qualifications
• Minimum Ordinary level education
• Minimum 3 years of work experience in a related field;
• Ability to interact with people and understand basic English.
• Demonstrated ability to manage time and perform to strict deadlines;
• Ability to manage office equipment like computers, fax machines and projectors;
• Good filing and secretarial skills;
• Good filing and secretarial skills;
• Proficient in Microsoft Word, Excel, and PowerPoint software;
• Ability to multi-task with a high level of accuracy and attention to detail:
• Excellent written and verbal English skills;
• Strong communication and interpersonal skills;
• Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times.