CARM Assistant job at Mercy Corps

Mercy Corps

CARM Assistant job Post

Location: Jobs in Uganda 2022 - 2023

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 27 July 2022

Hiring Organization: Mercy Corps

Job Details:

CARM Assistant - Moroto
Requisition Number: 4UGAS002591

About Mercy Corps
Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.

Program / Department Summary
Mercy Corps implements high quality- analytical work in tough environments. We’ve been operating in Uganda since 2006 and currently manage a range of programs in Acholi, West Nile and Karamoja sub-regions with funding from a host of donors. In October 2017, Mercy Corps was awarded a 6-year USAID/ Food for Peace- funded program working in 5 districts in Karamoja (Amudat, Moroto, Karenga, Kotido and Kaabong), the Apolou Activity. The Activity goal “improved food and nutrition security” has four purposes with cross cutting themes of gender and youth and resilience:
1. Inclusive and effective governance contributes to food and nutrition security
2. Improved health and nutritional status of pregnant and lactating women, children under five, and adolescent girls
3. Improved WASH conditions
4. Adolescent girls, adolescent boys, women and men access diverse and secure livelihoods through improved capacities and strengthened market systems
Apolou is implemented by a consortium of actors led by Mercy Corps, including Save the Children, Whave Solutions, four local partners (KAPDA, NARWOA and Riam Riam) and Tufts University’s Feinstein International Centre (FIC).

The position summary
The Community Accountability and Reporting Mechanisms (CARM) Assistant will support the Senior CARM Officer to support the roll-out and implementation of CARM within programs in line with Mercy Corps’ global CARM Policy and Mercy Corps Uganda’s CARM Standard Operating Procedure (SOP). Working with program and MEL teams, and in coordination with different supporting departments as needed, s/he will support the implementation of the project-level CARM Plans, focusing on CARM rollout and maintenance in the different implementation areas across Karamoja. The CARM Assistant will support the receiving, translating, and grading of feedback received via the helpline.

Essential Responsibilities
● Directly operate / manage the toll-free hotline (answer, log, respond to, escalate, and manage incoming calls), maintaining confidentiality at all times
• Analyze, grade, and consolidate information about feedback received and issues raised and share with the program team and CARM (Senior) Officer to follow up on complaints and any feedback as the need may be
• Contact complainants to close/resolve cases and update the tracker or database as required.
• Maintain an effective record and filing system for all complaints solved and pending issues including correspondences and other related documents for quick and easy reference.
• Ensure feedback loops are closed within the designated turn-around time
• Regularly take part in field visits with other key program team members to assess the progress of CARM at the community level.
• Assist in the implementation of the consolidated CARM work plan, review achievements and constraints and provide feedback accordingly.
• Communicate and disseminate feedback/complaints handling procedures, policies and tools as appropriate to community members, program staff and other stakeholders.
• Support in raising awareness of the CARM system and identifying the need for visibility materials, such as information, education and communication (IEC) materials and suggestion/feedback boxes
• Perform other related duties as required.

Supervisory Responsibility
Reports Directly to: Senior CARM Officer
Works Directly with CARM Officer, Karamoja program and MEL staff and partners
Accountability to Participants and Stakeholders
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.

Minimum Qualification & Transferable Skills
• Diploma/ Bachelor’s degree in Social Sciences, Economics, Research or any related discipline
• At least 2 years of related work experience, preferably with an international or local Non- Governmental Organization (NGO)
• Experience in (remote) data collection and data management preferred.
• Good interpersonal skills with the ability to communicate and negotiate clearly and effectively at all levels, considering cultural and language difficulties. Tact and diplomacy are essential.
• A multilingual applicant with experience in customer service or community engagements. Proficiency in at least 2 or more of these languages is a requirement: Kiswahili, Nga’karimajong, and Pokot

Success Factors
The successful candidate will have excellent communication and interpersonal skills and demonstrated attention to details. S/he should be committed to work with Mercy Corps stakeholders regardless of race, religion, ethnicity, abilities or gender. The CARM Assistant may have access to sensitive information and will therefore need to strictly adhere to confidentiality protocols. Other factors include:
• The ability to work under pressure
• Willingness and ability to quickly learn new information/concepts and implement them
• Strong team player with initiative and positive attitude towards problem solving.
Living Conditions / Environmental Conditions
The position is based in Moroto, Uganda and may require limited in-country travel to support programs, including travel to insecure locations where freedom of movement is limited and areas where amenities are limited.

Ongoing Learning
In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development

Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.
We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity
Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.
We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC and have signed on to the Interagency Misconduct Disclosure Scheme. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.
Closing date for receiving applications is July 27th 2022