Finance Officer NOA (167483) job at United Nations World Food Programme (WFP)

United Nations World Food Programme (WFP)

Finance Officer NOA (167483) job Post

Location:  Jobs in Uganda 2022 - 2023

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 01 July 2022

Hiring Organization: United Nations World Food Programme (WFP)

Job Details:

The Admin/Finance Officer will support the stewardship of WFP’s resources, monitoring budgets, forecasting, reporting on key data and providing basic administrative and human resource functions to the Area Office that enable effective management of our operational funds, and ensure assistance to beneficiaries is undertaken in the most efficient and effective way possible.

Key Accountabilities (not all-inclusive)
• Supervise Finance Associates and Finance Assistants
• Maintain awareness of corporate finance and resource management strategies and major ongoing programmatic initiatives, participating where appropriate using finance and resource management expertise.
• Payment proposals and payment run for vendor and staff invoices processed and funds transferred to different bank accounts on a timely basis.
• Contribute towards the development of country specific plans and processes, aligned with Regional and wider WFP strategy, policies and processes to meet the food assistance needs of beneficiaries within the Country.
• Report on key data for financial status and outcomes of projects in accordance with corporate governance requirements, ensuring accuracy, deadlines, and accounting processes are complied with.
• Monitor budgets and carry out forecasting for new and ongoing projects according to established corporate procedures and requirements.
• Perform bank reconciliations, disbursements, clearance of receivables, overall cash management and monthly financial closures on a regular basis in accordance with corporate requirements.
• Where necessary, deliver core administrative services, working with contractors and following standard processes to provide cost-effective, quality and timely services to WFP staff.
• Support management of existing resources (e.g., WFP managed facilities, assets and travel management, etc.) and assist in identification of new requirements aiming at efficiency, cost effectiveness and timeliness of operations and services.
• Provide financial and administrative oversight over the WFP guest houses and the Common Service Provision of fuel and any other resources by WFP to the other participating UN agencies.
• Carry out oversight missions for field offices and to ensure compliance with the financial reporting guidelines and Internal Controls and then resolve any issues arising.
• Posting journal voucher entries as and when need arises as per the financial procedures
• As a petty cash holder, perform monthly cash count.
• Monitor and analyze budgets for new and outgoing projects according to established corporate procedures and requirements.
• Preparation of MMC report monthly and submit it to RBN for review in accordance with corporate governance requirements, ensuring deadlines are observed accordingly.
• Support a culture of environmental sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities.
• Where necessary, undertake basic human resource functions related to staff benefits, recruitment of local staff, and training.
• Collate data and contribute to preparation of accurate and timely reporting, providing management with financial, staffing and resource usage information to enable them to make informed decisions
• Track and collate data to support others to improve policies, systems and procedures in order to minimize financial risks, improve the efficiency and effectiveness of operations, and ensure services are aligned with business objectives.
• Contribute to the delivery of financial controls and insight into WFP performance, supporting periodic risk and internal control assessments to identify areas which may present potential audit, compliance or financial risks.
• Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries.
• Represent unit/CO at internal meetings, external meetings and events with other UN agencies, banks and other financial institutions, or other partners and entities as required.
• Follow standard emergency preparedness practices to ensure WFP can quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
• Other as required.

Core Organisational capabilities
• Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
• Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
• Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
• Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.
• People
• Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
• Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
• Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
• Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.
• Performance
• Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
• Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
• Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
• Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.
• Partnership
• Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
• Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
• Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
• Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

Standard Minimum Qualifications
• University degree in Finance, Business Administration, Accounting, or related fields, or First University degree in the same subject(s) with additional years of related work experience.
• Membership in an international recognized professional accountancy body such as Association of Chartered Certified Accountants (ACCA), Institute of Certified Public Accounts (ICPA) or equivalent.
• Professional experience in digital payment solutions in relation to agricultural development programmes.
• Experience with mobile financial services, such as Agent Banking and/or Mobile Money is required.
• Solid knowledge of category management, procurement, marketing, supply chain, negotiation and sales principles.
• A minimum of 5 years relevant professional experience is required in the following
• Experience performing basic financial analyses at a national and/or field operational level.
• Experience managing financial transactions and has gained experience in administration.
• Demonstrate a high level of proficiency in WFP administrative operating standards in day-to-day work.
• Has provided coaching or training to new staff members within area of expertise.
• Experience in both development and humanitarian contexts is an added advantage.
• Has provided input into policy discussions and decisions
• Excellent influencing and communication skills, both written and verbal
• Good training facilitation skills, hardworking, calm, mature, logical, culturally sensitive, result oriented and interest in humanitarian development
• Languages: Fluency in both oral and written communication in English and WN Local languages/dialects is a plus

Application procedure


Date Posted: 2022-06-19




Post a Comment