Associate Administrative Officer, P2 job at United Nations Regional Service Centre at Entebbe


United Nations Regional Service Centre at Entebbe

Associate Administrative Officer, P2 job Post

Location:  Jobs in Uganda 2022 - 2023


Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 09 June 2022

Hiring Organization: United Nations Regional Service Centre at Entebbe

Job Details:

Posting Title : ASSOCIATE ADMINISTRATIVE OFFICER, P2
Job Code Title : ASSOCIATE ADMINISTRATIVE OFFICER
Department/ Office : Regional Service Centre at Entebbe
Location : ENTEBBE
Posting Period : 27 May 2022-9 June 2022
Job Opening number : 22-ADM-RSCE-182565-J-ENTEBBE (R)
Staffing Exercise : N/A

Org. Setting and Reporting
The Department of Operational Support (DOS) was established to provide end-to-end operational support, advisory services and other solutions to operating entities across the Secretariat, including departments, offices away from headquarters, peace operations, and regional commissions.
The Regional Service Centre in Entebbe, Uganda (RSCE), was established in July 2010, following the adoption of General Assembly resolution 64/269. The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location dependent administrative functions to the Centre from its client entities. This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support.
In addition to these services, the Office of the Director a.i RSCE and support offices through the Deputy Chief RSCE provides overall guidance on the operations of the RSCE including strategic planning, communication, budgeting, human resources management, property management, quality assurance and business intelligence, conference services, record keeping and archive management, and audit response and risk management.
For more information, please visit https://rsce.unmissions.org.
This position is located in the office of the Director of the United Nations Regional Service Centre, Entebbe (UN RSCE). The incumbent reports directly to the Director ai. The Associate Administrative Officer is responsible for supporting the overall administration of the executive office of the RSCE. The incumbent prepares documentation and performs various analysis to facilitate the work of the Executive Office of the RSCE, and in support of the relationship between the RSCE and its client missions. The incumbent also supports the planning, coordination, tasking, monitoring and reporting on various administrative issues in the Executive Office and across the RSCE Service Lines.

Responsibilities
Under the direct supervision of the Director ai the Associate Administrative Officer will perform the following functions:
HUMAN RESOURCES MANAGEMENT:
• Undertakes actions related to the administration of the unit's human resource activities under the guidance of the supervisor, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
• Provides information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
• Assists in providing information on the unit's staffing needs for inclusion in RSCE's staffing table.
OVERALL SUPPORT TO MANAGEMENT:
•Provides direct and executive support to the RSCE Front Office by ensuring that the Director ai. have all the information required to take decisions and carry out their responsibilities;
•Provides substantive and technical input to the work of the RSCE Steering Committee, and supports the reporting process to stakeholders;
•Assists in drafting SOPs and guidelines on various issues related to RSCE internal functioning;
SUPPORT TO CLIENT – SERVICE CENTRE RELATIONSHIP:
•Supports the relationship of the Service Centre with its client missions through efforts such as the review of the RSCE Service level Agreement based on implementation of UMOJA extensions and other administrative tools, as well as the related changes to the division of roles between UNHQ, RSCE and Client Missions;
•Coordinates support to complex inquiries raised by the RSCE Client Missions in order to facilitate their timely resolution;
GENERAL ADMINISTRATION:
•Updates and maintains key information for the RSCE to support the work of the RSCE management;
•Coordinates the logistical and administrative support for the sessions of the Steering Committee and other official visits to the RSCE;
•Assists in supervision of support staff as required;
•Assists in coordinating the operational travel programme, monitoring of accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems;
•Performs other related administrative duties as required.

Competencies
Professionalism –Ability to establish the most effective ways for resolving issues and initiating corrective/preventive actions; deciding on the most effective communication channels with the clients and business partners; identifies issues, formulates opinions on compliance with existing rules and presents the recommendations and conclusions to the
Director ai. for improvements; Ensuring the adequate preparation of reports or rationale with respect to key logistic and administrative decisions. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing - Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; -Uses time efficiently.
Teamwork - Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.


Education
A first level university degree with a combination with qualifying experience may be accepted in lieu of the advanced university degree.

Job Specific Qualifications
Work Experience
A minimum of two (2) years of progressively responsible experience in Project / Programme Management, development or related area and a Masters degree or equivalent, or 4 years of work experience in relevant area with a first university degree (bachelors degree) is required.

Languages
English or French are the working languages of the UN Secretariat. Fluency in English is required; knowledge of French is desirable.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by informal interview.

Special Notice
This position is temporarily.
• If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
• The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff.
Female candidates are strongly encouraged to apply for this position.

United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term "sexual exploitation" means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term "sexual abuse" means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term "sexual harassment" means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator's working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on "Manuals" hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.

Application procedure

Use the link below to apply.
https://inspira.un.org/psp/PUNA1J/?cmd=login&languageCd=ENG&

Date Posted: 2022-05-02

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