02 Records Officer jobs at Soroti University

Soroti University

02 Records Officer jobs

Location: Jobs in Uganda 2022 - 2023

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 02

Deadline: 24 June 2022

Hiring Organization: Soroti University

Job Details:

2 Records Officer
Department : Records Management Unit
Salary Scale : M6.2
Responsible to : Senior Records Officer
Responsible for : Assistant Records Officer

Purpose of the Job
To facilitate the Records Management function to ensure records security, appropriate
maintenance and ease of accessibility.

Person Specification
• Should have an Honors Bachelor’s degree in either, Records and Archives
• Management, Records Management & Information Science, or Library and
Information Science.
OR
• Should have an Honours Bachelor’s degree in Computer Science with a Post
• Graduate Diploma in Records Management or Information Science, Records and
• Archives Management, Records and Information Science or Library and
Information Technology.
• Should have at three (3) years working experience in records management in a
reputable organization.
• Should have excellent organizational skills.
• Should be computer literate.
• Should have good interpersonal relationship and communication skills.

Duties and Responsibilities
• Initiates, develops and implements programs, procedures and strategies for the
• records section in line with University policies.
• Develops work plans for records section in line with work targets.
• Implements and evaluates the effectiveness and impact of records policies.
• Sets up and monitors records management information systems or electronic
• data management systems.
• Periodically audits the University records management system.
• Coordinates the transition of records from semi current to archives.
• Identifies and reports risks and hazards or where appropriate take action to
• eliminate or mitigate against the risk occurring again.

Key Outputs
• Programs, procedures and strategies for the records section initiated, developed
• and implemented.
• Work plans for records function developed in line with work targets.
• Records policies implemented; and effectiveness and impact evaluated.
• Records Management Information Systems or Electronic Data Management
• Systems set up and monitored.
• University records management system audited.
• Transition of records from semi current to archives coordinated.
• Risks and hazards identified and reported or appropriate action taken.

Application procedure

Six (6) copies of a letter of application together with an up-to-date Curriculum vitae, a
photocopy of the National Identity card or Passport biodata page, certified copies of
academic and professional Person Specifications, appointment letters where applicable,
and letters of reference should be addressed to The University Secretary, Soroti
University, P.O Box 211, Soroti Uganda OR sent one (1) PDF file by e-mail to
us@sun.ac.ug not later than Friday 24th June 2022, 5:00 PM EAT. All applications
should provide names, addresses, telephone contacts and e-mail addresses of two
referees one of whom should be the previous or current employer or supervisor.
A detailed job advert and description is available on Soroti University website
www.sun.ac.ug

NB:
1) Only shortlisted applicants will be contacted.
2) Soroti University is an Equal Opportunity Employer.
ABDALLAH OYARE SHABAN
AG. UNIVERSITY SECRETARY