Human Resources Coordinator -Talent Acquisition job at Plan International

Plan International

Human Resources Coordinator -Talent Acquisition job

Location:  Jobs in Uganda 2022 - 2023

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 13 May 2022

Hiring Organization: Plan International

Job Details:

The purpose of this role is to ensure getting the right talent onboard, putting in place long term staffing strategies and helping them grow to their optimal capabilities and retaining the best staff while keeping organizational objectives in mind.

Key relationships
• The Human Resources Coordinator – Talent Acquisition closely works with:
• Internal
• All Staff: Providing guidance on recruitment/ talent acquisition issues, career guidance, induction, performance management trainings, and talent management.
• Managers: Support them in initiating job requisitions into the system, succession planning, talent acquisition and management, training and development and performance management.
• External
• External candidates / job seekers
• HR Network groups
• INGO/Partners.
• Recruiting agencies
• Universities, different associations
• Overall accountabilities
• Manage and complete all Recruitments of vacant positions timely.
• Capacity building of managers in recruitment processes
• HR Business partnering on recruitment and other field offices
• Induction Management.
• Assist the CHROD Manager in developing workforce plans
• Job Description Development and review
• Job Evaluation of all new roles
• Career guidance to staff
• Support in implementing the Performance management and L&D Strategies
• Support in planning and budgeting for recruitment strategies
• Accountabilities and main work activities
• Recruitment and Selection 80%
• Contribute in the implementation and achieving of the goals set under the Country Strategy through workforce planning including upcoming positions, staff movement forecasts to establish appropriate and timely staffing schedules/plan and that also embed our gender transformative programming
• Responsible to lead all the steps of the recruitment cycle in line with PIU Recruitment Guidelines and HR best practices.
• Develop/update efficient recruitment system, guidelines, processes and templates that allows HR to provide timely recruitment that matches programme /project period.
• Provide advice and guidance on all aspects relating to recruitment and selection and associated terms and conditions.
• Monitor the recruitment and selection process to get the best fit candidate who match with the organization purpose.
• Review of Job Descriptions and ensuring that all jobs are in line with Plan International standard.
• Evaluate all new roles and ensure all roles are evaluated and graded before job requisitions are made by hiring managers.
• Deliver recruitment and selection related training to managers across the Organisation.
• Ensuring Inductions/on boarding are given timely with all the major topics and that the inductions is as per the plan international, regional and country office standard.
• Ensuring in the recruitment process Plan Gender policy is adhered and that PIE meets it target in Gender balance.
• Explore market best practices in recruitment and staffing and implement appropriate best practices in the organization
• Ensuring Plan Values and Behaviours as well as other polices are imbedded in recruitment and selection.
• Manage the recruitment of short term consultants and graduate interns in line with Plan Uganda Guidelines
• Performance Management & Learning and Development Support 10%
• Guide managers and staff towards an accountability culture where outstanding performance is recognized, and poor performance is corrected.
• Contribute to the development of and implementation of a learning and development strategy that supports the delivery of the Country Strategy.
• Facilitate trainings on core Plan International training modules and effective performance management including alignment with the Country Strategy and annual plans, continuous feedback and coaching for performance
• Coordinate the implementation of graduate internship program when it is in place.
• Planning & Budgeting Support 5%
• Support the Head of HROD in the budgets and quarterly KPI reports, preparation, consolidation, analysis and timely submission.
• Engage in Proposal development to ensure workforce plans are prepared in advance
• Lead the discussion with the Hiring Manager on hiring cost.
• Monitor budget allocated for recruitment and L&D.
• HR Business Partnering 5%
• Provide HR Business support to allocated field offices
• Day to day employee engagement with staff in allocated field offices
• Cascading results of the Plan Engagement Survey to allocated field offices as a business partner.

Leadership and Business Management Competencies
• Leadership Competencies
• Set and communicate ambitious but realistic work goals and priorities, explaining how these contribute to Plan International's purpose.
• Set high standards for self and others' behavior, inside and outside work. Championing our values and commitment to rights, gender equality and safeguarding. Supporting the health, well-being and both physical and psychological safety of our staff, including their safety to speak out.
• Hold self and others to account for what we have agreed, dealing with poor performance quickly, firmly and constructively.
• Create a positive team spirit, helping people work well together, to reflect and continuously improve the efficiency and quality of what we do.
• Collaborate with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input.
• Motivate and developing others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them utilize their potential.
• Accept change and support others in adjusting to it, helping them understand.
• Business Management Competencies
• Understand relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan's purpose, values, and global strategy
• Manage legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security
• Manage activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, negotiation and programme and project management
• Manage people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills.

Knowledge, Skills, and Behaviors Required to Achieve Role’s Objectives:
• Essential
• A Bachelor’s degree in Business Administration, Human Resource Management or related discipline.
• Significant 5 years’ experience working in a Human Resources Management position – recruitment/ talent acquisition, performance management & L&D.
• Experience in using a HR Information System and other candidates sourcing platforms
• Knowledge and experience in talent acquisition, HR business partnering, performance management, and facilitating trainings.
• Desirable
• A post graduate qualification in Human Resource Management
• NGO experience is an added advantage
• Experience working in networks and building strong working relationships
• Skills
• Ability to maintain confidentiality of all Human Resource Information
• A self -starter who is able to work on own initiative with limited supervision
• Excellent attention to detail with well-developed administrative skills
• Knowledge and experience using MS-Office packages (MS Office, Outlook, SharePoint)
• Fluent in English, excellent written and verbal communication skills
• Flexible in approach to tasks
• Mature and Professional demeanor

Application procedure

To apply follow this link 

Date Posted: 2022-05-02




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