Supply Chain Assistant job at International Rescue Committee

International Rescue Committee

Supply Chain Assistant job Post

Location:  Jobs in Uganda 2022 - 2023

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 12 March 2022

Hiring Organization: International Rescue Committee

Job Details:

Requisition ID: req24772
Job Title: Supply Chain Assistant
Sector: Supply Chain
Employment Category: Regular
Employment Type: Full-Time
Open to Expatriates: No
Location: Kiryandongo, Uganda

Job Description
Founded in 1933, the International Rescue Committee ( is a world leader in relief, rehabilitation, and post-conflict development services for those uprooted or affected by violent conflict and oppression. The IRC is currently working in over 40 countries around the world, addressing both the immediate and lifesaving needs of conflict affected people in emergencies and the reconstruction needs of post-conflict societies.
The IRC began programming in northern Uganda in 1998 in response to mass displacement and devastation wrought by rebel group, the Lord’s Resistance Army. In 2002, the IRC expanded to the remote, conflict-affected region of Karamoja and in 2011, began working with refugees in Kampala. Monitoring the influx of South Sudanese refugees at the end of 2015, the IRC began scaling up its response to refugees arriving in the West Nile region. By promoting durable solutions that deliver on the interdependent aims of saving lives, strengthening institutions, and supporting social cohesion, the IRC in Uganda is laying the building blocks for long-term stability and development - bringing people from harm to home. The IRC currently works in 9 districts in Uganda, including Kitgum, Lamwo, Kyegegwa, Moroto, Amudat, Yumbe, Arua, Kasese and Kampala. The IRC will be moving into additional/new locations in refugee settlements in Kiryandongo and Zombo.
The IRC is currently implementing its health and nutrition program in West Nile and Acholi focusing on providing primary health care services to refugees in their settlements. Similar services will be extended to the new locations starting January 2020.

Job Overview:
Reporting to Supply Chain Officer, the Supply Chain Assistant is responsible for the efficient coordination and management of all warehousing and inventory management functions for IRC’s office in Kiryandongo. The position will also be responsible for the standardization of policies and good warehousing practices in Kiryandongo Field Office.

Duties and Responsibilities:
Goods Reception and Transport:
•Assist in receiving all supplies.
•Keep an accurate and up-to-date record of the store contents and inward and outward movement of goods in the warehouse register or stock cards.
•Responsible for arranging and overseeing the transportation of goods in accordance with IRC procedures.
•Prioritize dispatch needs in conjunction with program.
•Prioritize air road transport in coordination with the program department and field sites.
•Where necessary organize or carry out the transportation of goods to the carrier premises for onward road shipment.
•Supervise truck loading and documentation follow up.
Warehousing and Inventory:
•Monitor security of IRC’s storage and supplies.
•Receive completed store’s request forms and prepare the goods for issuance.
•Ensure goods, equipment’s are signed for received on the request form (office expendables) or waybill (all other items).
•Prepare a monthly report for the expendables store outlining all stock movements and remaining balances.
•On a monthly basis, work with the Supply Chain Officer to reconcile the Warehouse register in the Asset tracking sheet and equipment issuance forms.
•Update the stock record cards regularly.
•Conduct routine inventory inspection and submit report to the Supply Chain Officer in a timely manner.
•Understand, implement and or maintain standard IRC inventory management policies and procedures.
•Manage and document the receipt, handling, storage, release, and reporting of goods through the IRC warehouse(s).
•Advise the Supply Chain Officer of potential inventory shortages.
•Manage casual laborers in the warehouse.
•Ensure the maintenance of warehouse building(s), fittings and equipment.
•Implement and ensure clear safety procedures.
•Implement and ensure clear loading / unloading procedures, correct stacking, and turnover (FIFO) procedures.
•Advise the Supply Chain Officer of warehouse-specific issues or improvements.
•Maintain the Warehouse activity, book recording all outgoing and incoming receipts and activities.
Asset Management:
•Advise the Supply Chain Officer of asset-specific issues or improvements.
•Update as per IRC requirements, the Asset register, Asset inventory list and expendable store inventory list and produce monthly reports.
•Monitor security of IRC’s assets and supplies.
•Receive completed store’s request forms and prepare the assets for issuance.
•Ensure assets are signed for received on the Equipment issue and receipt form.
•On a monthly basis, work with the Supply Chain Officer to reconcile the asset register and Asset tracking sheet and equipment issuance forms.
•Update the asset register regularly.
•Conduct routine asset inspection and submit report to the Supply Chain Officer in a timely manner.
•Keep an accurate and up-to-date record of asset inward and outward movement in the Asset register.
•Update as per IRC requirements, the Asset register, Asset inventory list and expendable store inventory list and produce monthly reports.
•Work with the Supply Chain Officer to design a suitably staffed and equipped transport function to support the IRC’s vehicle operations and policies.
•Implement and direct IRC standard Vehicle policies and procedures, with particular attention to safety and security issues.
•Manage and be accountable for the vehicle fleet, ordering and inventory management of all vehicles related parts and consumables, including fuel.
•Evaluate, manage, and monitor drivers.
•Supervision of IRC mechanics and general management of vehicle spare part stores and garage.
•Manage the vehicle pool (if applicable).
•Ensure that appropriate communications equipment is installed and functioning in IRC vehicles to meet the operational and security requirements.
•Ensure the correct and timely routine maintenance and repair of IRC vehicles and generators.
•Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
•Inspect and record condition of vehicles, by maintaining weekly checklists file and ensuring that Vehicle’s logbooks are accurately filled.
•Carry out regular training to all drivers on basic vehicle mechanic skills, daily vehicle inspection, drills on safety driving, defensive driving, use of Codan, etc.
•Ensure all vehicles are properly cleaned on daily basis.
•Prepare weekly and monthly report on transport department and discuss with Supply Chain Officer
•Signing on vehicle fuel forms for refueling and keeping accurate record and monitoring system on fuel consumption.
•Work with the Supply Chain Officer to ensure that vehicles are prepared for routine and emergency security requirements.
•Ensure that all vehicles are secure when not in use.
•Be familiar with local regulations / laws.
•Any other duties as may be assigned by the supervisor.

•Hold a bachelor’s degree in Procurement and Logistics Management.
•At least two years’ work experience in warehouse Management.
•Knowledge of generic warehouse management systems and forms.
•Physically mobile, able to lift 30kg without strain.
•Competent in spoken and written English.
•Good mathematical skills.
•Competent use of pc especially spreadsheets (format / sort / filter).
•Strong collaborator and influencer with effective interpersonal and analytical skills who can work seamlessly across cultures and organizational units.
•Able to work effectively in a highly matrixed structure.
•Strong financial management and budgeting skills.
•Excellent training and coaching ability.
•Ability to work in remote field offices.
•Strong sense of personal integrity.
•Attention to detail.
•Ability to multi-task.
•Team spirit and problem-solving abilities.
•Flexibility and adaptability.
•Strong sense of personal integrity.
•Attention to detail.
•Strong supervisory skills.
•Ability to multi-task.
•Team spirit and problem-solving abilities.

Professional Standards:

The IRC and IRC staff must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
We are committed to narrowing the gender gap in leadership positions. We offer generous benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances. We welcome and strongly encourage qualified female professionals to apply.
All staff, regardless of role, are required to create a culture of client responsiveness by requesting and using client feedback data to make decisions. In addition, all staff are expected to demonstrate inclusiveness when making programmatic decisions and working with clients, partners, and colleagues from diverse backgrounds.
You can read more about the IRC’s commitment to client responsiveness here:
IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.
Please note, deadline for submission is March 12th, 2022.

Application procedure

Use the link below to apply.

Date Posted: 2022-03-01




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