Human Resources Officer job at The United Nations


The United Nations

Human Resources Officer job Post

Location:  Jobs in Uganda 2022 - 2023


Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 25 March 2022

Hiring Organization: The United Nations

Job Details:

The Regional Service Centre in Entebbe, Uganda (RSCE), was established in July 2010,
following the adoption of General Assembly resolution 64/269. The Centre provides efficient,
client-oriented and scalable services with the goal of moving transactional, non-locationdependent administrative functions to the Centre from its client entities. This includes
transactional elements of human resources, finance, multimodal movement and control,
personnel and cargo transport and information and communications technology (ICT) support.
In addition to these services, the Office of the Chief RSCE and support offices through the
Deputy Chief RSCE provides overall guidance on the operations of the RSCE including
strategic planning, communication, budgeting, human resources management, property
management, quality assurance and business intelligence, conference services, record keeping
and archive management, and audit response and risk management.
For more information, please visit https://rsce.unmissions.org.
This position is located in the Onboarding and Separation Service Line. The Human
Resources Officer at this level reports to the Service Line Manager.

Responsibilities
• Under the direct supervision of the Service Line Manager, the Human Resources Officer
• supports the Centre with the determination and implementation of Benefits & Entitlements of
• international staff of the client missions, as well as the staff of the RSCE, covering life and
• career events from pre-appointment to separation, while ensuring transparency, accuracy and
• ensuring full compliance with Staff Rules and Regulations.
• Within delegated authority, the Human Resources Officer will carry out the following duties:
• Provides guidance and direction to the Allowance & Payments and Benefits & Entitlements
• service delivery area consisting of 12 service lines.
• Provides advice and support to managers and staff on human resources related matters.
• Prepares special reports and participates in and/ or leads special human resources projects.
• Keeps abreast of developments in various areas of human resources.
• Administration of Benefits and Entitlements
• Provides advice on interpretation and application of policies, regulations and rules. Reviews
• and provides advice on exceptions to policies, regulations and rules.
• Administers and provides advice on salary and related benefits, travel, and social security
• entitlements in full compliance with the staff rules and regulations.
• Determines and recommends benefits and entitlements for staff on the basis of contractual
• status.
• Reviews policies and procedures and recommends changes as required.
• Reviews and recommends level of remuneration for consultants.
• Supervises and monitors the work of Human Resources Assistants in carrying out all human
• resources administrative transactions, including preparation of personnel actions, maintenance
• of staffing stables, and processing of contracts.
• Prepare staff members' entitlements including claims, danger pay, daily subsistence
• allowance, mission subsistence allowance for Government Provided Personnel and Individual
• Uniformed Personnel, volunteer living allowance and any other allowances for payments in
• conformity and adherence to applicable United Nations policies, particularly staff rules,
• financial regulations, and ST/AI issuances or practices, IPSAS policy framework etc.
• Processes the entitlements, benefits and payroll for the international and national civilian
• staff and non-staff on behalf of the Client Missions and /or the RSCE, as well as claims for
• official travel and expense reimbursements.
• Manage the service line as appropriate in the business processes related to payroll, leave
• entitlements contract extensions, other entitlements, separations and final payments for
• civilian staff, non-staff and uniformed personnel.
• Processes the onboarding, travel arrangements, payment of settling-in grants, check-in,
• check-out and separation activities for civilian staff, uniformed personnel and non-staff, as
• well as installation and repatriation of recognized dependents.
• Monitors and evaluates the effectiveness of related guidelines, staff rules, HR rules and
• regulations, practices and procedures, and makes recommendations through the Service
• Delivery Manager where necessary.
• Ensures accurate processing of entitlements and benefits of international staff members in
• the RSCE, such as personnel administration of contracts, personnel administration of
• movements, time management and separations.
• Provides advice to internal and external clients on benefits and entitlements, staff rules and
• regulations and HR guideline, and promotes a collaborative and client-oriented approach.
• Determines, certifies, and processes financial entitlements related to appointments,
• reassignments, ongoing entitlements and salaries.
• Ensures accurate and complete submission of claims and entitlements.
• Reviews and revises HR policy guidelines relating to benefits and entitlements as deemed
• necessary.
• Performs HR administration of benefits and entitlements in Umoja in line with the
• delegation of authority.
• Reviews and scrutinizes completeness of documentation supporting invoices and payment
• request, as well as advising vendors, procurement, SAU, R&I, etc. any missing
• documentation or anomalies that may delay payment.
• Measures performance against established KPIs.
• Prepares and issues Letters of Appointment (LoA), and Pas; coordinate clearances with HQ
• and CPT with Brindisi.
• Processes check-in and check-out; arrange travel, prepares PT8, issues ticket on appointment
• and separation, and processes assignment grants, relocation grants, and DSA payments.
• Processes contract extensions, leave, salary entitlements and allowances for international
• civilian staff.
• Raise TA and arrange tickets; update profiles in FSS; prepare MOPs for MOVCON.
• Other duties
• Advises staff on responsibilities, code of conduct and procedures associated with
• entitlements.
• Provides general office support services; drafts and / or processes a variety of
• correspondences and other communications.
• Sets up and maintains reference files/ records (electronic and paper).
• Undertakes research on a range of HR related issues and insists in the preparation of notes/
• reports.
• Maintains automated database containing HR related statistics and prepares periodic reports.
• Assists in the preparation of necessary documentation for distribution to the service line and
• the client missions.
• Performs any other duties as required.


Competencies
• Professionalism –Shows pride in work and in achievements; demonstrates professional
• competence and mastery of subject matter; is conscientious and efficient in meeting
• commitments, observing deadlines and achieving results; is motivated by professional rather
• than personal concerns; shows persistence when faced with difficult problems or challenges;
• remains calm in stressful situations. Takes responsibility for incorporating gender
• perspectives and ensuring the equal participation of women and men in all areas of work.
• Client Orientation - Considers all those to whom services are provided to be "clients" and
• seeks to see things from clients' point of view; Establishes and maintains productive
• partnerships with clients by gaining their trust and respect; Identifies clients' needs and
• matches them to appropriate solutions; Monitors ongoing developments inside and outside the
• clients' environment to keep informed and anticipate problems; Keeps clients informed of
• progress or setbacks in projects; Meets timeline for delivery of products or services to client.
• Planning & Organizing - Develops clear goals that are consistent with agreed strategies;
• Identifies priority activities and assignments; adjusts priorities as required; Allocates
• appropriate amount of time and resources for completing work; Foresees risks and allows for
• contingencies when planning; Monitors and adjusts plans and actions as necessary; -Uses time
• efficiently.

Job Specific Qualifications
• Advanced university degree (Master's degree or equivalent) in business or public
• administration, finance, human resources management, social sciences, education, or in a
• related field is required. In the case of a first-level university degree, 7 years of qualifying
• experience will be required.
• Training in areas of human resources systems, databases and Enterprise Resource Planning
• (ERP) or System Application Product (SAP) is desirable.
• Work Experience
• At least five (5) years of progressively responsible experience in human resources
• management, administration or related area at the national and at the international level is
• required. In case of Bachelor's degree holders, seven (7) years of progressively responsible
• experience is required.
• Experience working in a United Nations common system field operation (inclusive of
• peacekeeping, political missions and UN agencies, funds and programmes) – or similar
• international organization or non-governmental organization – in a conflict or post-conflict
• setting is desirable.
• At least two years of experience and practice of Enterprise Resource Planning (ERP) is
• desirable.
• Experience with human resources systems and management in an international setting is
• desirable.
• Experience in a shared service Centre is desirable.
• Languages
• English and French are the working languages of the United Nations Secretariat. For the
• position advertised, fluency in English (both oral and written) is required; knowledge of
• French is desirable.

Application procedure

To apply follow this link https://rsce.unmissions.org/jobs

Date Posted: 2022-03-01

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