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| Makerere University Joint AIDS Program (MJAP) |
Administrative Assistant job Post
Location:Â Jobs in Uganda 2022 - 2023
Work Hours: Full-time, 08 hours per day
Salary:
UGX
No. of vacancies: 01
Deadline: 18 March 2022
Hiring Organization: Makerere University Joint AIDS Program (MJAP)
Job Details:
Provide support for general office operations and effective implementation of VMMC activities, in accordance with MJAP’s administrative policies.
Roles and Responsibilities
• Assisting the VMMC Team Lead in developing, reviewing, implementing and monitoring the administrative component of the VMMC work plans and budget.
• Working closely with the VMMC Team Lead to make requisitions for conducting project activities, based on the approved work plan and budget
• Liaise with the accounts office to process payments for the timely implementation of activities and submit timely accountabilities.
• Monitor the VMMC budget utilization viz-a-viz the approved work plans
• Assisting the Administrative Officer in maintaining and monitoring the proper utilization of VMMC program equipment and assets by reporting any potential security issues; and providing preventive mechanical maintenance.
• Preparing and following up requisitions for VMMC operations activity funds and accountabilities.
• Receiving office petty cash and submitting accountabilities with the relevant supporting documentation to the Accounts office.
• Receiving visitors, correspondences (manual and electronic), distributes and relays them to the concerned people as soon as they are received.
• Taking minutes of the VMMC Program meetings and filing all program documents in appropriate files.
• Assisting with documentation, photocopying, requisitions, orders, etc. and day-to-day activities to facilitate effective and smooth operations of the VMMC program.
• Initiates requisitions for monthly payments of program utility bills.
• Assisting the Administrative Officer in organizing logistics for trainings and workshops by making calls for bookings of hotels/venues for meetings/workshops
• Conducting quarterly verification and physical counting of all MJAP assets and submit a report to Administrative Officer.
• Prepare and submit accurate, and timely monthly administration reports to the supervisor
• Liaising with the Makerere University Hospital administration to ensure a clean environment for staff and patients at the Hospital, the offices at Lincoln Flats; and custodian of office keys at Lincoln
Qualifications and job requirements:
• Bachelor’s Degree in Finance, Accounting, Business Administration and/or related field from a recognized institution.
• Extensive Computer knowledge in Microsoft Excel, Vision Excel, Word, PowerPoint, SUN Accounting and Access.
• At least three (3) years’ relevant working experience in office management and administration in a reputable NGO.
• Good knowledge of logistical operations is desirable
• Computer skills including MS Office or equivalent and use of internet or email
Application procedure
Email address for applications;Â hr@mjap.mak.ac.ugÂ
Date Posted: 2022-03-13
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