Temporary Finance Officer job at International Rescue Committee

International Rescue Committee

Temporary Finance Officer job Post

Location: Jobs in Uganda 2022 - 2023

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 17 February 2022

Hiring Organization: International Rescue Committee

Job Details:

Under the direction of the Finance Manager, the Temporary Finance Officer is responsible for ensuring that the day-to-day accounting operations and financial management functions are performed in accordance with IRC’s policies and procedures, and in accordance with the Generally Accepted Accounting Principles (GAAP).

Duties and Responsibilities:
• Acting at all times in accordance with the country law and standards of accounting practices
• Contribute to the overall objective of the Finance department of providing quality support service to all sectors.
• Manage all aspects of day-to-day operations of the accounting department
• Assist in implementation of finance policies, procedures, and systems at the field office
• Provide training to program staff on IRC finance matters
• Review payment vouchers, ensuring completeness of the documentation and consistency with IRC policies and procedures.
• Monthly compilation of WHT and submit to Kampala with supporting Docs by 3rd of the following month.
• Liaison with the bank on all banking issues and carrying out monthly bank reconciliation.
• Complete end-of-month tasks in a timely manner, with minimal to no errors.
• Consolidate monthly cash projections in a timely manner for Finance Manager to review.
• Carry out monthly reconciliation of program advances and charges related to staff personal accounts (T7) and advise the supervisor on course taken to settle outstanding balances.
• Participate as gatekeeper in ensuring that all transactions are in accordance with IRC financial policies and grant agreements.
• Provide support to both external and internal audit processes that are undertake at the field office
• Participate and provide technical support in grant opening and closing meetings.
• Budgets:
• Review monthly Budget vs Actual (BvAs) and prepare any adjustments required for Finance manager to review
• Provide insight of projected Budget vs Actual report based on field office generated information and provide the same to the Field Coordinator ensuring timeliness and accuracy.
• Working with Finance Manager to assist program staff to prepare grant budgets to support new proposals or realignments also ensuring adequate coverage of field operating cost
• Attend Grant Opening, BvA review and Closing Meetings when nominated to do so and prepare monthly BvA minutes for review by finance Manager.
• Assist Finance Manager to ensure that all accruals at grant closure are accurate, valid and are promptly liquidated
• Review payment vouchers, ensuring completeness of the documentation and consistency with IRC policies and procedures.
• Cash/Bank - Management:
• Support the Finance Assistant in processing of bank, Mobile Money, and cash transactions.
• Review payment vouchers to ensure completeness and accuracy of documentation.
• Prepare weekly cash count and ensure that documentary evidence is duly signed by yourself and Field Coordinator.
• Preparation of cash forecasts for submission to Country Office for release of funds every 25th.
• Monitoring cash usage and requirements and inform the Finance Manager or Field Coordinator of possible unusual activity or requirements.
• Working with field and program coordinators to help them develop more accurate cash forecasts.
• Support the process of preparation of the cash and bank accounting worksheet.

Qualifications
• University bachelor’s degree in accounting, Commerce or Finance, or full qualification in a recognized Accounting professional body.
• Minimum of three years of accounting experience preferably in an international NGO.
• At least a minimum of 1-year hands-on experience working with SUN, VISION and EXCEL
• Excellent interpersonal, supervisory, and organizational skills.
• Ability to work with computers, effective communication, problem solving and decision making.
• The ability to work under pressure.