Sub Award Finance Officer job at Mercy Corps


Mercy Corps

Sub Award Finance Officer job Post

Location:  Jobs in Uganda 2022 - 2023


Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 18 February 2022

Hiring Organization: Mercy Corps

Job Details:

Working in the Finance Department under the direct supervision of Sub-award Finance Coordinator, the Sub-award Finance Officer is responsible for sub grants management, monitoring and reporting and compliance with donor regulations and Mercy Corps regulations. He/she is also responsible for tracking sub grants and sub grantee requirements and for maintaining all sub grants and contracts financial files.

Essential Job Responsibilities
• Conduct sub grants pre-award assessments and recommends for substantial involvements and compliance requirements and modifications to the sub grant agreement and/or monitoring plan to lessen financial and compliance risks.
• Follow up, collect and review sub grantees financial reports and fund requests, keep up-to-date records and report all sub grantees financial status. Review sub grantees financial reports for correctness, completeness, timeliness and compliance.
• Perform sub grantee monitoring visit for financial and programmatic deliverables review or audit and report findings with recommendation to the supervisor communicate agreed upon findings to the sub grantees and follow up its implementation.
• Handle sub grants close-outs ensuring that all requirements of the sub grant agreement have been met and that sub grant funds have been properly settled.
• Follow up all grant compliance issues and document all required information.
• Closely monitor sub grants to ensure that sub grantees are not overspent.
• Maintain sub grantees tracker and update monthly. Share the updated tracker and list.
• Review contracts and maintain/assist in maintaining and updating the contracts tracker. Distribute monthly tracker for projection and related use.
• Review and track all sub grants and grants/budget purchases and contracts and other commitments. Update the contracts and communicate monthly.
• Track VAT/DUTY taxes exemptions, reimbursements for USAID and other donors as per their specific requirements.
• Maintain sub grant files and ensure they are well labeled, fully updated with all contracts, submitted reports, governing clauses and all other relevant documents.
• Participate in procurement or contracts biding and other procurement processes whenever required.
• Any other tasks to be assigned by the supervisor.
• Supervisory Responsibility: None
• Accountability
• Reports Directly To: Sub-Award Finance Coordinator
• Works Directly With: Governance Manager, Partnership and Compliance Advisor, COP, Partnership and Capacity building Officers, Partnership and Capacity Building Team leader, Finance Team and Sub-award Team.
• Ethics and Integrity
• All Mercy Corps staff member are expected to behave ethically and demonstrate highest integrity in their professional and personal life. Mercy Corps has zero tolerance to any form of fraud, corruption, abuse, harassment or exploitation. Any breach of our policies or misconduct will lead to disciplinary action or may lead to termination.


Working in the Finance Department under the direct supervision of Sub-award Finance Coordinator, the Sub-award Finance Officer is responsible for sub grants management, monitoring and reporting and compliance with donor regulations and Mercy Corps regulations. He/she is also responsible for tracking sub grants and sub grantee requirements and for maintaining all sub grants and contracts financial files.

Essential Job Responsibilities
• Conduct sub grants pre-award assessments and recommends for substantial involvements and compliance requirements and modifications to the sub grant agreement and/or monitoring plan to lessen financial and compliance risks.
• Follow up, collect and review sub grantees financial reports and fund requests, keep up-to-date records and report all sub grantees financial status. Review sub grantees financial reports for correctness, completeness, timeliness and compliance.
• Perform sub grantee monitoring visit for financial and programmatic deliverables review or audit and report findings with recommendation to the supervisor communicate agreed upon findings to the sub grantees and follow up its implementation.
• Handle sub grants close-outs ensuring that all requirements of the sub grant agreement have been met and that sub grant funds have been properly settled.
• Follow up all grant compliance issues and document all required information.
• Closely monitor sub grants to ensure that sub grantees are not overspent.
• Maintain sub grantees tracker and update monthly. Share the updated tracker and list.
• Review contracts and maintain/assist in maintaining and updating the contracts tracker. Distribute monthly tracker for projection and related use.
• Review and track all sub grants and grants/budget purchases and contracts and other commitments. Update the contracts and communicate monthly.
• Track VAT/DUTY taxes exemptions, reimbursements for USAID and other donors as per their specific requirements.
• Maintain sub grant files and ensure they are well labeled, fully updated with all contracts, submitted reports, governing clauses and all other relevant documents.
• Participate in procurement or contracts biding and other procurement processes whenever required.
• Any other tasks to be assigned by the supervisor.
• Supervisory Responsibility: None
• Accountability
• Reports Directly To: Sub-Award Finance Coordinator
• Works Directly With: Governance Manager, Partnership and Compliance Advisor, COP, Partnership and Capacity building Officers, Partnership and Capacity Building Team leader, Finance Team and Sub-award Team.
• Ethics and Integrity
• All Mercy Corps staff member are expected to behave ethically and demonstrate highest integrity in their professional and personal life. Mercy Corps has zero tolerance to any form of fraud, corruption, abuse, harassment or exploitation. Any breach of our policies or misconduct will lead to disciplinary action or may lead to termination.

Application procedure

To apply follow this link here

Date Posted: 2022-02-11

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