Senior Administrative Officer job at The Medical Concierge Group

The Medical Concierge Group

Senior Administrative Officer job Post

Location: Jobs in Uganda 2022 - 2023

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 22 February 2022

Hiring Organization: The Medical Concierge Group

Job Details:

Reports to HEAD OF FINANCE AND ADMINISTRATION
Job purpose
The Senior Administrative Officer will be responsible for implementation of general administrative and office procurement tasks. The incumbent will maintain frequent external contacts with service providers to ensure a smooth relationship as well as support contractual functions.

Duties and responsibilities
Office management Responsibilities:
• Undertake periodic reviews to ensure that the Office premises are well set up and maintained in line with the organizational policies and standards
• Monitor Security for all office locations
• Bring issues to the attention of senior management relating to security
• Housekeeping
• Managing office space
• Implement staff safety and security measures
• Ensure timely distribution of office supplies to different departments and employees

Procurement Responsibilities:
• Prepare monthly and quarterly procurement plans
• Initiate and coordinate company procurements for the smooth running of the Office.
• Oversee procurement activities for the company
• Prepare comprehensive and accurate procurement reports
• Managing the performance of the logistics and procurement team to ensure achievement of agreed targets.
• Ensure physical verification of assets and equipment.

Meetings
• Arrange and coordinate Staff travel and accommodation
• Book meeting venues as required
• Support in coordinating internal and external meetings, assisting with projects and events.
• Any related duties assigned by Management

Qualifications and Experience
• Bachelor’s Degree in Business Administration, or its equivalent.
• Minimum of 6 years’ experience preferably in a procurement or administrative role in a busy and fast paced environment.
• Advanced Financial or procurement management training is an added advantage.
• Proficiency with Microsoft Office products including Word, Excel and Powerpoint

Job Skills & Person Specification
• Excellent verbal and written communication skills
• Excellent interpersonal, written and oral communication skills
• Extremely self-driven
• Must be Tech-savvy
• People Management Skills
• Ability to exercise good judgment, show initiative and be proactive
• High standards of ethics and confidentiality to handle sensitive information

Values
• Team player
• Trustworthy
• Self-disciplined
• Integrity
• Quality.
• Innovation