Office Assistant job at Uganda Security Printing Company (USPC)


Uganda Security Printing Company (USPC)

Office Assistant job Post

Location:  Jobs in Uganda 2022 - 2023


Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 14 February 2022

Hiring Organization: Uganda Security Printing Company (USPC)

Job Details:

Uganda Security Printing Company (USPC) is pleased to announce the following job vacancies in the Uganda Driver Licensing System (UDLS) project. UDLS is a project by the Ministry of Works and Transport (MoWT) to license drivers and improve safety on the country’s roads. It produces and issues secure, world-class computerised driving licences. It is run by USPC.

Job Title: Office Assistant
Duty Station: Jinja
Employment type: Full time
Role balance guide:
People: 40%
Operations: 60%

Role summary
You are responsible for managing general office duties to ensure project processes run smoothly.
Reports To: FACILITY SUPERVISOR
Supervises: None
Key External Relationships: None

Duties and Responsibilities
1) Performs clerical duties, including, but not limited to, mailing and filing correspondences
2) Coordinate with various departments and reserve meeting room and equipment for customer visits and staff meetings.
3) Manage refreshments for senior leadership and for meetings
4) Photocopy, scan, and file appropriate documents
5) Organize the facility and assist managers as requested to ensure smooth operational support
6) Assist with organising events when necessary
7) Manage filling system
8) Sign for delivered packages and distributes them to the appropriate recipient
9) Cover for the reception Officers upon request
10) Maintain stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary
11) Perform receptionist duties when needed
12) Perform additional duties when required
13) Ensure neat and clean office area
14) Provide administrative support to management as requested


Team Contribution
1) Constructively contribute and collaborate with all colleagues
2) Deliver high quality outputs
3) Demonstrate compliance with all legislation and UDLS Project policies and procedures

Values and Behaviour
1) Promote and role model appropriate behaviour to support Uganda Driving License System culture, performance and brand
2) Actively demonstrate the company values:
• Integrity: We stand up for what is right
• Collaboration: We are stronger together
• Empowerment: We make a difference
• Action: We focus on results

Health, Safety and Wellbeing
1) Adhere to all health and safety policies and procedures of Uganda Driving License System and take all reasonable care that your actions or omissions do not impact on the health and safety of others in the project.

Confidentiality
Expected to maintain confidentiality of all information you come into contact with

Qualifications & Experience
Essential:
• Ordinary level certificate or equivalent qualification
Desirable:
• Familiarity with phone systems

Key Competencies
• Self-Driven
• Excellent Customer Care Skills
• Ability to write clearly and help with word processing when necessary.
• Warm personality with strong communication skills.
• Ability to work well under limited supervision
• Good organizational and time management skills
• Analytical abilities and aptitude in problem-solving

Other Essential:
• Ability to work flexible hours.

Application procedure

• If any of the above vacancies appeals to you and suits your skills and qualifications as per the job description, please submit your Curriculum Vitae with at least 3 referees, copies of academic documents, work certificates/recommendations and an application letter indicating the position of interest to recruitment@udls.co.ug
• Applicants are advised to apply for one position for which their qualification and experience is best suited.
• Applicants are advised that we reserve the right to conduct police checks and other screening procedures.
• Unsolicited canvassing will lead to automatic disqualification
• Applications close on 14th February 2022 at 5:00 pm.

Date Posted: 2022-02-13

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