Human Resource Assistant job at MRC/ UVRI and LSHTM Uganda Research Unit

MRC/ UVRI and LSHTM Uganda Research Unit

Human Resource Assistant job Post

Location:  Jobs in Uganda 2022 - 2023

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 25 February 2022

Hiring Organization: MRC/ UVRI and LSHTM Uganda Research Unit

Job Details:

The Unit is an internationally recognised centre of excellence with dominant research themes in the areas of HIV and emerging infections, vaccines and immunity, and chronic diseases and cancer. Through a multidisciplinary approach, intersecting basic science, epidemiological research, social-behavioural research and the conduct of new intervention evaluation studies, the Unit contributes knowledge on changing epidemics and diseases, the evaluation of innovative health care options, treatment and prevention and the development of health policy and practice in Africa and worldwide. Following the signing of strategic transfer agreements between the London School of Hygiene & Tropical Medicine (LSHTM) and the Medical Research Council (MRC UK), the Unit formally joined LSHTM on 1st February 2018.
The exciting new partnership will boost research capacity into current and emerging health issues in Africa and throughout the world. The Unit is based at the UVRI Entebbe campus with established outposts in Kalungu, Masaka, Wakiso and Kampala Districts. The Unit is now seeking enthusiastic and experienced individuals to fill the following position:
Entry level – Human Resource Assistant (01 position)
Position Code: HRA -0222
Reports to: Human Resource Officer
Station: Entebbe

Job Purpose:
The overall purpose is to provide administrative support to the HR functions in line with the organization’s policies and procedures.

Roles & Responsibilities
1. Recruitment support;
• Make copies of Adverts run and file them accordingly;
• Upload application documents to the recruitment folder;
• Printing off applications when needed;
• Invite candidates for interviews;
• Preparing interview packages; and,
• Send out regrets to unsuccessful candidates.
2. Verification of academic documents;
• Carry out verification of academic transcripts with the issuing institutions for new staff in a timely manner and ensure they are filed appropriately
3. Filing;
• File all recruitment documents upon completion of any recruitment process;
• Help in retrieving documents as requested;
• Support the filing of other departmental records;
• Receive, sort and dispatch mail that comes to the department; and,
• Update track tools on a daily basis.
4. Performance Management;
• Work with the HR in charge of performance management to arrange induction trainings for all new staff;
• File all job descriptions, objectives and appraisal documents for all staff as provided by the supervisor;
• Receive appraisal forms and submit them to the supervisor to pick relevant information; and,
• Update the training needs tracker tool with trainings stated in the appraisal tools.
5. Contract and Exit management; –
• Support contracts issuance and follow up with staff to submit signed off contracts timely;
• Draft out notices of contract termination in alignment to the project end dates;
• Support staff with the exit procedures; and,
• File off staff exit forms upon submission to the HR Office.
6. Secretarial support
• Draft out letters of undertaking for the staff as requested;
• As advised, prepare and scan provided documents and file original copies;
• Ensure confidentiality of departmental information all times; and,
• Provide any other support as may be required by the department or as advised by the supervisor.

Person Specification

• Bachelor’s degree in Industrial/Organizational Psychology, Human Resource, Social Sciences, Arts or any other relevant field;
• Additional training in Human resource management;
• At least 2 years post training experience working in a busy HR environment in an international or research organisation;
• Knowledge and experience working with MS Dynamics Navision;
• Should possess Ms Office packages;
• People skills
• Personal integrity;
• Emotional resourcefulness;
• Reliable and Flexible; and,
• Result oriented.

Application procedure

Follow the link below to fill a form and submit your application documentation:

Filling the form more than once will lead to automatic disqualification. High level of integrity while filling the form is required and will be considered during shortlisting.
Male candidates and those that are ready to start immediately are encouraged to apply.

Combine all your application documentation i.e. cover letter, CV & academic documents into one PDF document. Deadline for application is 25th February 2022, 10:00am. Only shortlisted candidates will be contacted for interview. This position is open to Ugandan nationals only. Strictly follow the application procedure as failure to do so will lead to automatic disqualification. Only online applications will be accepted.
You will receive a notification in your email if your application and documentation have been successfully received. In the event you are selected as the best candidate for the job, it will be a requirement to present certified copies of academic.
The applications should be addressed to:
The Head of Human Resources,
MRC/ UVRI and LSHTM Uganda Research Unit,
P.O. Box, 49,
Entebbe, Uganda.

Consider your application unsuccessful if not contacted within eight (8) weeks after the closing date of the advert. Any form of lobbying at any stage will lead to automatic disqualification. By submitting your personal information, you consent to the MRC/ UVRI and LSHTM Uganda Research Unit holding and using it in accordance with its recruitment policy and procedure. The Unit reserves the right to verify documents attached with the relevant awarding institutions to authenticate their validity.
MRC/UVRI and LSHTM Uganda research Unit is an equal opportunity employer committed to having a diverse work force and does not ask for money at any stage of recruitment

Date Posted: 2022-02-25




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