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| Uganda National Airlines |
Executive Assistant job Post
Location:Â Jobs in Uganda 2022 - 2023
Work Hours: Full-time, 08 hours per day
Salary:
UGX
No. of vacancies: 01
Deadline: 01 March 2022
Hiring Organization: Uganda National Airlines
Job Details:
Number of Opening(s): One (01)
Reports to: Head of Administration
Department: Administration
Uganda National Airlines Company Vision is to be a World-Class Airline exceeding customer expectations through high-quality service, global connectivity and commitment to excellence. Its Mission is to provide an air transport service that ranks amongst the best in safety, cost-effectiveness, punctuality, and comfort. Uganda National Airlines Company Limited (UNACL) now seeks to recruit competent persons with high integrity, dedication, and commitment levels.
Job Purpose:
The Executive Assistant is responsible for ensuring that the section has the necessary administrative support, enabling him/her to focus on business development and strategic issues. He/she is responsible for coordination and receipt, storage and issuance of communications by the Country Manager.
Key Responsibilities:
• Monitor progress of planned activities/ projects in the office of the CM.
• Collect specific data as required by the CM.
• Consulting management in drafting external replies by the CM’s office.
• Draft monthly, quarterly and annual reports of the office of the CM.
• Take minutes of management meetings chaired by the CM.
• Study reports and selected documents sent to the office of the CM and make briefs accordingly.
• Conduct research on topical areas for specific information using electronic resources and or networking relations with internal and external key stakeholders.
• In liaison with administration, manage travels for the CM.
• Review and route correspondence, draft letters and documents, collect and analyse information, and initiate telecommunications.
• Maintain executive appointments and diary schedules by planning and scheduling meetings, events and teleconferences.
• Secure information by completing database backups.
• Maintain filing and retrieval systems for company records, recording meeting minutes and discussions.
• Ensure availability of functional office equipment and supplies.
• Contribute to team effort by accomplishing work-related functions as may be required from time to time.
Qualifications, Skills, and Competencies:
• A Bachelor’s degree in Management Studies, Economics, Business Administration and Management, Public Administration or any other closely related field.
• At least 5 years’ experience as a high-level Personal Assistant in a reputable sizable organization.
• Should have extensive knowledge in the use of relevant office computer software applications.
• Highly developed organizational skills.
• Excellent communicator with a proactive and courteous friendly attitude.
• Multi-tasking ability and flexibility to work in this dynamic and ever-evolving environment and work well under pressure to meet tight deadlines.
• Maturity to handle a range of situations.
• Outstanding written communication skills and attention to detail.
• High level of integrity and professionalism.
Application procedure
Application letters (pdf) complete with Curriculum Vitae giving two (2) referees and copies of academic and professional certificates should be submitted online at http://careers.ugandairlines.com/Â
The deadline for submission is 1st March 2022 by 5.00p.m
Only shortlisted candidates shall be contacted.
Date Posted: 2022-02-17
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