Senior Administrative Assistant job at National Environment Management Authority (NEMA)


National Environment Management Authority (NEMA)

Senior Administrative Assistant job Post

Location:  Jobs in Uganda 2022 - 2023


Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 02

Deadline: 07 February 2022

Hiring Organization: National Environment Management Authority (NEMA)

Job Details:

The National Environment Management Authority (hereinafter called “NEMA") was established under the National Environment Act, Cap.153 in May 1995 (hereinafter called the “Act”). This has now been repealed by the National Environment Act No.5 of 2019 and mandated “as the principal agency in Uganda for regulating, supervising and coordinating all activities relating to the environment.
NEMA invites applications from suitably qualified candidates to fill the following vacant position:

Job Ref : NEMA/ADV/EXT/09/2022
Title : Senior Administrative Assistant

Reports to : The Executive Director
Salary Scale : E5
Vacancies : Two (2)

Job purpose: To Support the administration of the Office of the Executive Director.

Key duties and responsibilities
• Arrange appointments and maintaining Executive Director’s calendar, receiving visitors and answering queries with discretion;
• Arrange meetings and receptions given by the Executive Director;
• Receive, screen, log and route Directorate correspondence, attach necessary background information and monitoring follow up system;
• Draft non substantive correspondence and answer follow up;
• Maintain a diary of key contacts;
• Maintain policy, confidential and General Management files;
• Make travel arrangements for the Executive Director;
• Type correspondence, documents, reports and ensuring spellings, punctuation and format are correct- some of these being highly confidential; and
•  Perform any other tasks that may be assigned.


Job specifications
The desired person should have the following essential requirements:
Qualifications:
A Bachelor’s Degree in any of the following: Public Administration, Business Administration, Environment and Natural Resource, Social Sciences, Office Management and Secretarial Studies;
Experience:
Should have at least a minimum of five (5) years’ work experience in office administration in a busy office;
Experience in the executive office management;
Duty station: The successful candidate may in the interest of NEMA be required to serve in any part of Uganda.

Key competencies/ skills
• Excellent communication and interpersonal skills;
• Organizing and coordination;
• Good morals and high level of integrity;
• Management and supervisory skills;
• Analytical skills;
• High level of confidentiality.

Application procedure

Potential candidates should download an application form from the NEMA website, fill the form, attaching requisite academic transcripts and certificates in one pdf file named “Position-Name of Applicant”.
The one pdf file should be submitted to recruitment@nema.go.ug not later than 7th February 2022 at 5:00PM. Applicants who will not have heard from us by 7th April 2022 should consider their applications unsuccessful.

Date Posted: 2022-01-25

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