Senior Admin Officer job at University Research Co operation LLC (URC)


University Research Co operation LLC (URC)

Senior Admin Officer job Post

Location:  Jobs in Uganda 2021 - 2022


Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 07 January 2022

Hiring Organization: University Research Co operation LLC (URC)

Job Details:

Under supervision of Senior Operations Manager, the Senior Administration Officer – Fleet and Stores is responsible for providing oversight and ensuring efficient use of transport, stores, and assets management in line with the project guidelines.

Roles and Responsibilities:
• Regularly review and monitor the implementation of vehicle & motorcycle guidelines in line with the URC Standard Operating Procedures and Operations guidelines.
• Receive, review documents for payment of vendors for hired vehicles, process payments for vehicle repair bills in line with URC Standard Operating Procedures and USAID guidelines.
• Monitor the vehicle tracker and the Blanket Purchase Agreements (BPAs) for hired vehicles for USAID RHITES-EC.
• Monitor the number of vehicles required by project staff for daily operations and procure or lease additional vehicles as appropriate.
• Ensure project-owned vehicles are properly licensed, insured, maintained and repaired.
• Monitor vehicle defect & mechanical reporting for all drivers, each report should describe detailed faults that require repairs.
• Monitor the fleet management software and report any discrepancies in vehicle usage.
• Prepare monthly fuel requisitions and accountabilities through tracking of fuel card utilization for each vehicle and make monthly reconciliation of bills.
• Regularly review and monitor the implementation of procedures and guidelines on storage, stock & inventory control, and distribution of supplies and consumable materials to different user departments in line with URC Standard Operating Procedures and USAID guidelines.
• Oversee usage of expendable supplies ensuring that these are expended judiciously and avoiding any stock-outs.
• Maintain assets and manage the asset register, i.e., regular updating, insurance, disposal planning and proper utilizations of project assets in line with URC Standard Operating Procedures and USAID guidelines.
• Periodically carry out stores and assets auditing to review the reliability and integrity of stock and assets management information & activities and make appropriate recommendations to curb the gaps in line with the URC Standard Operating Procedures and USAID guidelines.
• Supervise, appraise, support, and maintain a motivated team including Stores Management Specialist and Drivers, through giving constructive feedback, coaching and mentoring, in accordance with the human resources guidelines.
• Prepare and submit monthly Fleet & Stores report to Senior Operations Manager regarding the performance of the fleet and stores section as per the set targets in line with the URC Standard Operating Procedures and guidelines.


Required Experience and Qualifications
• A Bachelors Degree in Business Administration, Transport Logistics or other related field.
• A Post Graduate Diploma in Business Administration is an added advantage.
• 5-7 years’ experience working in an NGO preferably as a fleet officer.
• Knowledge in Purchasing, Supply and Stores Management.
• Knowledge in fleet management.
• Excellent oral and written communication skills. Demonstrated leadership, interpersonal and teamwork skills with ability to lead multi-disciplinary teams, proven ability to set priorities, multi-task, and work collaboratively as well as independently.

Application procedure

To apply follow this link https://www.urc-chs.com/careers/?gnk=job&gni=8a7887ac7dc024ac017de3dcc2546e71&lang=en 

Date Posted: 2022-01-03

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