Administrative Assistant job at Windle International Uganda (WIU)

Windle International Uganda (WIU)

Administrative Assistant job Post

Location: Jobs in Uganda 2021 - 2022

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 16 January 2022

Hiring Organization: Windle International Uganda (WIU)

Job Details:

About Us:
Windle International Uganda (WIU) is a registered INGO whose primary mission is to provide peace and development in communities through promotion and coordination of Education and Training opportunities for refugees and people affected by conflict in Africa.
Windle International Uganda is the lead partner of UNHCR in implementing Education Projects in Uganda with close collaboration with the Government of Uganda through the Office of the Prime Minister. With funding from UNHCR, WIU seeks to recruit a suitably qualified person for the following position:

Position: Administrative Assistant
Location: Field based

Scope Of The Work:
The Administrative Assistant will be responsible for supporting the day to day running of the administrative function at field level, most notably, stores and inventory management. He/ She will perform duties related to distribution of supplies and managing stock while working closely with both the finance and the Human Resources Department to be able to deliver in these areas.

Duties and Responsibilities:
• Stock keeping and Inventory Management
• Verifying receipt of supplies
• Sort, organize, and store inventory in storage space
• Package items for dispatch and delivery; follow up and endure receipt of dispatched items/ documents
• Receive parcels and documents delivered to the Field Office
• Report damaged or missing inventory to supervisors
• Filing of distribution reports
• Stack and organize stock and bulk items received in the storage area Remove inventory from trucks and ensure they are properly stored Update logs and documentation for inventory Support the team in preparation of documentation for audits
• Responsible for reporting minor repairs in the office
• Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies; informing responsible persons to expedite requests for supplies;
• Finance, Human Resource and Administration Support
• Submit accurate stock reports to the Finance Assistant as required Participate in drawing distribution plans with Programs teams, Support in the payment of utility bills when instructed
• Supports HRA in keeping up to date fuel records and log books when required
• Support the coordination of the Logistics function as directed
• Handle sensitive information in a confidential manner Prepare for and take accurate minutes of meetings Oversee and supervise the work of junior support staff Maintain up-to-date employee leave records
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• General Office Administration:
• Support other staff activities by typing, photocopying and printing documents
• Assist in record keeping
• Offer guidance and support supervision to the administrative staff; Office Assistant, Guesthouse Attendant, Guard, Cleaner.

Qualifications and Experience
• A Bachelor’s degree in Business Administration, Public Administration, Social sciences, or any related field
• A minimum of 1 year’s related experience
• Mastery of office software (MS Word, Excel and PowerPoint) is a requirement
• Good interpersonal and public relation skills

Relevant Skills: Interpersonal skills
• Communication skills
• Problem solving and creativity
• Time Management
• Demonstrated communication skills – both verbal and written
• Affinity to teamwork and a willingness to learn
• Proactiveness and Ability to meet tight deadlines

Application procedure

Apply via the link: https://windleuganda.org/careers/
Note:
• Applicants must have no history of violation of Children's Rights or of Sexual Exploitation
• Windle International is an equal opportunity employer; Women and People with disabilities who qualify for any of the above vacancies are encouraged to apply.
• Windle International Uganda does not charge a fee at any stage of the recruitment process. Report to the number 0800-111-428 or email wiu.integrity@windle.org if you are asked to pay a fee by any individual for this purpose.
• No canvassing or lobbying will be tolerated. Individuals found to have done so will be disqualifiedand black listed.
• Whereas we welcome all applications, only shortlisted candidates will be contacted.