Accounts Officer job at Infectious Diseases Institute (IDI)

Infectious Diseases Institute (IDI)

Accounts Officer job Post

Location:  Jobs in Uganda 2021 - 2022

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 09 January 2022

Hiring Organization: Infectious Diseases Institute (IDI)

Job Details:

The Infectious Diseases Institute (IDI) is a Ugandan not-for-profit organization whose mission is to strengthen health systems in Africa, with strong emphasis on infectious diseases, through research and capacity development. IDI has six operational areas through which it works to achieve its mission: Prevention, Care and Treatment; Training, Research, Laboratory services (including the CAP-certified IDI Core Lab & Translational Lab), Global Health Security and Health System Strengthening.
About the project:
IDI has received a five-year transition award entitled USAID Local Partner Health Services-TB Activity. The purpose of the Award is to increase TB case detection and treatment success in Uganda to 90% of all cases and thus contribute to substantial reduction of Uganda’s TB burden by 2026. IDI will work through technical assistance to the national TB Program in the three districts of Kampala, Mukono and Wakiso and Regional Referral Hospitals to increase availability, accessibility and utilization of integrated TB/HIV and MDR-TB services.
In order to successfully, implement the project, IDI is looking for a competent and experienced individuals to fill the positions below:

Job Title: Accounts Officer
Vacancy Code: ACCO-X003
Duty Station: Kampala
Classification: Fixed term, full time
Reports to: Finance and Operations Manager-LPHS-TB Activity
General summary:
The Accounts Officer is responsible for timely and accurate processing of project and transactions; preparation of timely and accurate project financial journal reports and invoices; payables management and applying project financial closeout procedures.

Key Responsibilities:
• Key duties and responsibilities
• Verify the accuracy and authenticity of accountabilities and other support documentations and approvals and support in the payments processing
• Prepare or review monthly journals analyzing financial information used, general ledger accounts, cost centres and project codes for posting in NAV Microsoft Dynamics.
• Review accounting documents to ensure accuracy of information and calculations and make or direct correcting entries. In addition, analyze transactional processes and identify areas where additional accuracies and efficiencies can be achieved
• Carry out monthly closing process and reconciliation of general ledger accounts such as Bank/Cashbook reconciliations, payable and receivable accounts reconciliations.
• Support in the compilation and filing of statutory taxes and other statutory deductions legally liable to the institute.
• Perform periodic asset verifications, cash counts and stock counts at IDI and/or field offices
• Verify the accuracy and completeness of Transaction Details in NAV Microsoft Dynamics before forwarding to the Grants Management Unit for report preparation.
• Responds to enquiries and checks accounting transactions to locate and resolve discrepancies.
• Liaise with the Grants section to provide project financial reports that satisfy donor requirements.
• Prepare variance and other financial analyses of project accounts, as requested by the Finance and Operations Manager.
• Coordinate the Quarterly VAT Compilation by the Accounts Assistant.
• Assist the Grants Management Unit with relevant information to enable the preparation of informed project budgets.
• Identifies internal controls that require improvement and suggests appropriate policy and procedure modifications for improved internal control. Ensures that all financial systems provide adequate audit trail and documentation.
• Ensure that all documents are archived and maintained safely and securely for the periods indicated by project and grant sponsors.
• Assist the Senior Accountant obtain support documents, prepare analyses of project accounts for IDI’s mainstream and projects specific audits.
• Ensure all paperwork is properly archived at the end of each audit.

Person specifications:
• A minimum of Bachelor of Commerce (Accounting option) or Bachelor of Business Administration (BBA) (Finance/ Accounting), from a reputable Institution/University.
• ACCA or CPA qualification (or in the process of being certified, Level 2 minimum)
• At least 2 years of progressively responsible experience in professional accounting or auditing is required.
• Demonstrated experience in working with and managing Sub-grantees
• Knowledge and understanding of generally accepted accounting principles (GAAP) and IFRS
• Demonstrated skills in developing and managing budgets and fiscal control principles
• Demonstrated skills in developing and monitoring systems and capacity building of external stakeholders
• Relevant skills in automated accounting software systems and database spreadsheets
• Good communication, organization and management skills
• Understands client confidentiality and exhibits a high level of ethical conduct
• Good interpersonal skills and can work in a team
• Has basic computer literacy including word processing, excel, the internet and PowerPoint.

Application procedure

Candidates that meet the above criteria and have what it takes to excel in these positions should send their CVs, including details of email address, present position, current remuneration, Certificate/testimonials and address of three (3) Referees plus telephone contact to the stipulated email address not later than 9th January 2022. Please follow this link  to apply for this position.
Key Notes:
1. IDI is an equal opportunity employer and does not charge a recruitment fee or any other fees at any stage of the recruitment process
2. Internal candidates who meet the required specifications and have worked with IDI for a period of at least one year will be given priority.
3. Make sure that your application letter, CV and certificates are attached as one document
4. Indicate the Vacancy Code as the subject for your email
5. Only shortlisted candidates will be contacted
6. Any form of canvassing will lead to automatic disqualification.
The Senior Human Resource Manager
Infectious Diseases Institute — IDI Knowledge Centre, Makerere University Main
Campus; College of Health Sciences, Makerere University
P.O. Box 22418, Kampala, Uganda

Date Posted: 2022-01-07




Post a Comment