4 Personal Secretaries [Special Grade] jobs at Ministry of Public Service (MoPS)


Ministry of Public Service (MoPS)

4 Personal Secretaries [Special Grade] job Posts

Location:  Jobs in Uganda 2021 - 2022


Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 04

Deadline: 19 January 2022

Hiring Organization: Ministry of Public Service (MoPS)

Job Details:

Ministry of Public Service (MoPS) is mandated to lead the continuous development of the Public Service of Uganda through the design and implementation of effective Policies, Systems, and Structures that provide for an effective and harmonised Public Service.
Minimum Qualification
Applicants should be Ugandans in possession of an Honours Bachelor’s Degree in Secretarial Studies; or Office and Information Management obtained from a recognized University/Institution.


Duties
The incumbent will be responsible to the Senior Personal Secretary for performing the following duties:-
• Drawing up and monitoring programmes, activities and appointments in conjunction with relevant Officers;
• Taking dictation, transcribing and presenting accurate and error free work;
• Attending to callers, either in person or on telephone;
• Ensuring timely responses to enquiries and correspondences to and from the office;
• Receiving incoming mail and supervising the dispatch of outgoing mail;
• Organizing meetings, taking minutes and conveying decisions of such meetings to the relevant Officers/Offices;
• Ensuring that relevant documents for meetings and speeches are produced on time and that they are properly organized;
• Drafting letters of routine in nature;
• Providing Office Managerial Services which include: ensuring cleanliness and orderliness of the office, managing records in accordance with established security and records management procedures, requisitioning and managing office stationery and equipment and;
• Any other duties as may be assigned from time to time.

Application procedure

Apply at: https://vacancies.psc.go.ug/ors/Advert/Details/4668 

Date Posted: 2022-01-06

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