3 Finance & Administrative Assistants jobs at Infectious Diseases Institute (IDI)


Infectious Diseases Institute (IDI)

3 Finance & Administrative Assistants job Posts

Location:  Jobs in Uganda 2021 - 2022


Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 03

Deadline: 09 January 2022

Hiring Organization: Infectious Diseases Institute (IDI)

Job Details:

Background:
The Infectious Diseases Institute (IDI) is a Ugandan not-for-profit organization whose mission is to strengthen health systems in Africa, with strong emphasis on infectious diseases, through research and capacity development. IDI has six operational areas through which it works to achieve its mission: Prevention, Care and Treatment; Training, Research, Laboratory services (including the CAP-certified IDI Core Lab & Translational Lab), Global Health Security and Health System Strengthening.
About the project:
IDI has received a five-year transition award entitled USAID Local Partner Health Services-TB Activity. The purpose of the Award is to increase TB case detection and treatment success in Uganda to 90% of all cases and thus contribute to substantial reduction of Uganda’s TB burden by 2026. IDI will work through technical assistance to the national TB Program in the three districts of Kampala, Mukono and Wakiso and Regional Referral Hospitals to increase availability, accessibility and utilization of integrated TB/HIV and MDR-TB services.
In order to successfully, implement the project, IDI is looking for a competent and experienced individuals to fill the positions below:

Job Title: Finance & Administrative Assistants (3 positions)
Vacancy Code: FAA-X004
Duty Station: Kampala, Mukono or Wakiso
Classification: Fixed term, full time
Reports to: Project Administrator

General summary:
The position holder will provide finance, administrative and secretarial support to the project office, staff, and project consultants as appropriate. He/She will participate in the drawing of periodic work plans/budgets in relation to the set targets, account for all the project field funds and ensure proper utilization of project assets and equipment. Develop a database of contact information; maintain distribution lists for various kinds of project communication and schedule all project meetings; attend and take minutes as appropriate

Key Responsibilities:
• Support day-to-day project activities in the districts.
• Participate in drawing of periodic work plans/budgets-in relation to set out objectives and targets
• Ensure safe custody and account for all the project field funds and ensure proper utilization of project assets and equipment.
• Prepare all mobile money requests and ensure timely payment processing
• Work with the project teams to develop monthly schedules and collaborate with the Fleet Management Assistant in allocation of vehicles to support project activities
• Support in the management of project resources such as human resources, finances, vehicles among others.
• Prepare financial reports on a monthly, quarterly and annual basis.
• Assist with all aspects of administrative management, directory maintenance, logistics, equipment inventory and storage.
• Managing inventory of assets and supplies, monitoring the critical level of stocks.
• Coordinate project operating units in resolving day-to-day administrative and operational problems.
• Maintain a record of all schedules and minutes for meetings at the field offices
• Ensure that staff are aware of any important communications from time to time
• Ensure a smooth running of day to day activities by ensuring that project staff by ensuring availability of key supplies.
• And any other duties as reasonably assigned


Person specifications:
• A Bachelor’s degree in accounting, business administration, finance, public administration or other related fields.
• Minimum of three years experience working in finance in a public, private sector or international NGO environment
• Working experience in institutional development, project management and conversant working with MOH systems.
• Experience in managing US government funds (rules and regulations) will be an added advantage
• Basic accounting and book keeping skills
• Excellent communication, organization and management skills
• Excellent interpersonal skills and can work in a team
• Has basic computer literacy including word processing, excel, the internet and PowerPoint.
• Ability to work independently and with minimal supervision

Application procedure

Candidates that meet the above criteria and have what it takes to excel in these positions should send their CVs, including details of email address, present position, current remuneration, Certificate/testimonials and address of three (3) Referees plus telephone contact to the stipulated email address not later than 9th January 2022. Please follow this link https://idi.mak.ac.ug/hrms  to apply for this position.
Key Notes:
1. IDI is an equal opportunity employer and does not charge a recruitment fee or any other fees at any stage of the recruitment process
2. Internal candidates who meet the required specifications and have worked with IDI for a period of at least one year will be given priority.
3. Make sure that your application letter, CV and certificates are attached as one document
4. Indicate the Vacancy Code as the subject for your email
5. Only shortlisted candidates will be contacted
6. Any form of canvassing will lead to automatic disqualification.
The Senior Human Resource Manager
Infectious Diseases Institute — IDI Knowledge Centre, Makerere University Main
Campus; College of Health Sciences, Makerere University
P.O. Box 22418, Kampala, Uganda

Date Posted: 2022-01-07

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