Jobs in Uganda - Project Coordinator LEAP job at VVOB International

VVOB International

Project Coordinator LEAP job Post

Location:  Jobs in Uganda 2021 - 2022

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 23 December 2021

Hiring Organization: VVOB International

Job Details:

VVOB is an international NGO with Programmes and projects in 10 countries worldwide. Our head office is based in Brussels, Belgium. When you join VVOB, you become a key player in VVOB’s mission to ensure quality education as a key enabler for achieving the sustainable development goals. We implement our programmes and projects with one shared passion: to ensure the improvement of quality education. Our teams of national and international experts achieve this by providing technical assistance to governmental and other education actors. In doing so, worldwide we ensure capacity building of governmental and other education actors. Do you share our ambition to ensure that learners around the world can enjoy their fundamental human right to quality education, without exception? Are you convinced as well that quality education guarantees equal opportunities for everyone and is the key to a better world? We are looking for qualified people to take up the roles of Education Advisor LEAP-Blended Learning, EA LEAP-PRESET, PC LEAP, DSC TaRL-Isingiro, EA TaRL-Isingiro, EA-SEL TaRL Isingiro, DSC TaRL-Rwenzori, EA TaRL-Rwenzori, PC TaRL-Rwenzori who will operate from our Uganda Country office. Do you want to take on this challenge?

Project Coordinator LEAP
Duty Station: VVOB office in Kampala
Start Date: Mid-February 2022
Salary: An attractive salary and benefits package
Contract duration: until the end of the Project

Job description:
As the Project Coordinator LEAP, you will be responsible for coordinating the planning, implementation and monitoring of programme and ensuring quality and fidelity of all programme results.

Responsibilities of the Project Coordinator
The LEAP programme will be implemented in national teachers’ colleges of Mubende, Kabale and Unyama and the National Instructors College of Abilonino partnering with the Ministry of Education and Sports, and a range of other partners in the skilling, agriculture and education sectors.
As the Project Coordinator, you will be responsible for coordinating the planning, implementation and monitoring of programme and ensuring quality and fidelity of all programme results.
The project coordinator reports to the Education Manager and work closely and directly with colleagues in the LEAP programme, the education department, and all other departments of VVOB in Uganda.

Learning Entrepreneurship and Agriculture Practically (LEAP), 2022-2026
The LEAP programme aims to improve the quality of agriculture and entrepreneurship teaching and learning in Uganda’s lower secondary (O-level) and secondary technical and vocational education and training (TVET) schools. The programme introduces a model of effective, gender-responsive agriculture and entrepreneurship education that combines study and career guidance, project-based learning for agripreneurship, and work-based learning and that links schools to the agriculture world of work for the delivery of these three components. Over the course of five years, an estimated 250 pre-service BTVET instructors, 1,770 pre- and in-service O-level teachers and 250 in-service school leaders in the catchment areas of the National Instructors College Abilonino (NICA) and National Teachers Colleges (NTCs) Kabale, Mubende and Unyama will be equipped with the competences to do so, reaching 628,460 O-level learners and 13,715 learners in secondary TVET. These educators will benefit from quality pre-service and continuous professional development (CPD) opportunities provided by NICA and the three NTCs. This programme contributes to the achievement of Uganda’s National Teachers Policy, Skilling Uganda agenda, SDG 4 (Quality Education) and contributes to the ILO’s global commitment on Decent Jobs for Youth.

Key responsibilities:
1. As a quality caretaker, the VVOB project coordinator employs agile project management skills to ensure the impact, sustainability, relevance, efficiency and effectiveness of the project at country level. Responsibilities include:
• You articulate priorities and strategic targets per each quadrimester to support your project team in planning activities and resource allocation. You facilitate planning and review meetings to operationalize these strategic targets at the end of every quadrimester.
• You liaise with the MEAL Advisor and Strategic Advisor (M&E and Research) to review progress on key result areas and ensure the team aligns their activities to the available evidence and learning.
• Taking the lead in participative project planning
• Ensuring that project implementation is prepared and monitored effectively in line with VVOB policies, and that actions are taken to keep on track
• Ensuring that local systems and procedures are followed for accountability, transparency and risk management purposes (high quality supporting processes)
• Planning, coordinating and monitoring the project budgets and, in collaborating with the VVOB finance teams, submitting regular financial reports, hereby adhering to VVOB’s and donor’s financial policies, guidelines and requirements
• Coordinating, submitting and communicating progress reports to project team members, VVOB Uganda management team, partners and donors
• Contributing to internal and external knowledge development by systemizing lessons learned and sharing pro-actively lessons learned between partners, colleagues and other VVOB country teams.
• The Project Coordinator liaises with the operations unit to ensure conditions for effective work implementation are met and ensures the team works within the administrative regulations. Where needed the PC provides feedback and shares proposals to ensure these procedures remain agile.
• The Project Coordinator regularly reviews the risk register and performs trouble shooting when problems arise; calling in the required colleagues and departments to solve problems.
• The Project Coordinator ensures programmatic progress and challenges are well reported and brought to the attention of the necessary colleagues.

2. As a leader and role model, the project coordinator guides and coordinates the project and supports and motivates the project team to achieve results.
Responsibilities include:
• As the face of VVOB Uganda to the operational partners, you consistently conduct your work in an inspirational, professional, result-oriented, collaborative and development-oriented manner.
• Developing and maintaining a sound network with all relevant internal and external stakeholders, representing the project to all relevant stakeholders and authorities, and ensuring the work of all local partners on the project is coordinated
• Taking the lead in organizing regular working-level meetings with the operational partners and other relevant partners to track and review progress in implementation.
• Guiding, coaching and supervising project team and ensuring the development and implementation of their work plans against agreed quality, costs, timelines and expected results
• The project coordinator has an eye for talent, knowing where to position each team member for effective delivery of your programme. In addition, they liaise with the education Manager to lay out a work distribution and structure that enables the team to work in an agile manner and creates a rhythm to work processes, balancing results with a people-centred approach.

3. As an expert, the Project Coordinator offers technical advice, guidance and support to contribute to organizational development and project results.
Responsibilities include:
• You seek and use data to inform project implementation and work strategies of your team
• Keeping abreast with policy trends, new developments and latest research and thinking in education and international development by external and internal networking and sharing new insights with partners and VVOB colleagues
• Contributing to internal and external communication, amongst others by writing success stories about educational change
• Pro-actively identifying opportunities for funding and contributing to the development of grant proposals for potential donors
• Taking up a variety of roles in the capacity development process of the partners according to the needs of the partner and situations and phases of the programme.
• Developing new and sustaining existing relationships with selected projects and organizations at district, regional and national level.
• Continue to seek professional development opportunities in relevant fields according to the evolution within VVOB and for effective delivery of your portfolio.

If you are our Project Coordinator, your workweek at the office will include the following highlights:
You will meet with your project team to receive updates of previous activities and plan for upcoming activities and review necessary budgets linked to these activities.
You will review activity sheets, conduct budget monitoring, prepare progress reports, attend virtual meetings with project partners and provide feedback on knowledge products emerging from the programme.
You will meet with the VVOB’s strategic advisors to discuss progress in generating evidence from the programme and prepare the same for feedback from the steering committee.
With colleagues from other VVOB country offices, you will present at an international conference on your experience in teacher professional development.

Who are you?
This position is open to Ugandan nationals only.
Your expertise and experience:
• Relevant Master’s degree or equivalent experience preferably in education, international development, public policy or a related field
• At least ten years of relevant experience in project coordination and project management (planning, budgeting, monitoring and report writing), preferably working to strengthen government systems and structures.
• At least three years of demonstrated experience with change management and capacity development processes in the context of educational systems
• Fluent in English, both verbal and written
• Experience with working in and leading a multicultural team
• At least two years of experience in a position working closely with external stakeholders, preferably with multiple partners
• Demonstrated ability to achieve results in bureaucratic environments
• Strong time and project management skills combined with team coordination
• Flexible with a proven ability to multitask and adjust to changing circumstances

Matching Competences
VVOB core competences:
• Continuous improvement
• Cooperation
• Result Orientation

Function specific competencies:
• 360° Empathy
• Problem Analysis and Judgement
• Communication skills
• Agility
• Planning & Organization

What we’re offering:
• A fixed term contract until end of project.
• A dynamic working environment in an international context
• An exciting job in a growing organisation with varied responsibilities
• A supportive environment enabling continuous professional development
• An attractive salary and benefits package

Application procedure

Interested candidates should submit their online application via the link below, not later than 23rd December 2021. These positions are open to both internal and external applicants. Online application link: 
Only shortlisted candidates will be invited for a written test (home assignment), and selected candidates will be invited for a final interview (face to face interview). Reference checks will be conducted before a final officer of employment. Please note that applications submitted without attaching a motivation letter and CV will not be reviewed.

Date Posted: 2021-12-13




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