Jobs in Uganda - Administration Officer Job at Baylor College of Medicine Children's Foundation


Baylor College of Medicine Children's Foundation

Administration Officer Job Post

Location:  Jobs in Uganda 2021 - 2022


Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 18 September 2021

Hiring Organization: Baylor College of Medicine Children's Foundation

Job Details:

Job Summary
To review and monitor the implementation of policies and procedures for general office administration, transport, travel, stores and assets management in line with the departmental mission.


Overall Responsibilities
• Review and monitor the implementation of proper fleet management procedures, controls and utilization of the organizational vehicles & motor cycles through timely tracking and monitoring and review of fuel consumption tendencies according to the Baylor-Uganda fleet management policy
• Develop annual and quarterly Administration and Logistics related work plans and budget; and submission of monthly administrative related reports to the Administration Manager in line with Baylor operational related policies.
• Establish fleet maintenance controls & procedures and monitor the performance and preparation of monthly management reports on fleet maintenance and cost effectiveness
• Setting up controls of fuel management, monitoring usage and preparation of monthly fuel consumption reports in line with the Baylor Uganda financial manual and fleet management policy
• Contracts Management: Setting up procedures of tracking operational and service contracts and monitoring the performance and advising on the renewal of the services
• Security management: Establishment and implementation of security controls, monitoring performance supervision and preparation of monthly security reports to the Administration Manager
• Develop an administration consolidated operational procurement plan for office supplies and services in line with Baylor Uganda Office management guidelines
• Monitor, track and maintain an updated Fixed Asset Register through update of accurate records on assets within the organization in line with Baylor Uganda operational and financial guidelines
• Stores Management: Review and monitor the implementation of procedures and guidelines on logistics and stores management, posting stores issue vouchers, transfer/shipping of store orders.
• Manage the communications and landline leased lines, staff and district supported HFs airtime services and verification of the invoices to establish their completeness and accuracy so as to ensure value for money and submission to finance for payment.

Required Qualification, Experience and Competencies:
• A Bachelor’s Degree (honors) in Administration, Social Sciences or any degree oriented towards Administration. Post graduate qualification in management will an added advantage. Good interpersonal skills, communication skills and analytical skills. Good computer skills and knowledge of computer accounting packages, At least three (3) years relevant working experience in general office administration and fleet management in a reputable organization, Knowledge of the local language will be an added advantage
• 3 Years Relevant Experience

Application procedure

Apply at: https://careers.baylor-uganda.org/jobs/job-application/239/opportunity-welcome

Date Posted: 2021-09-04

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