Jobs in Uganda - Supply Chain Manager Job at International Rescue Committee (IRC)

International Rescue Committee (IRC)

Supply Chain Manager Job Post

Location:  Jobs in Uganda 2021 - 2022

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 20 July 2021

Hiring Organization: International Rescue Committee (IRC)

Job Details:

Organization Description
The International Rescue Committee (IRC) is an international non-governmental organization founded in 1933. IRC works in 28 countries providing relief, protection, and resettlement assistance to refugees and displaced populations. IRC was registered in Uganda in mid-1998 and implements rehabilitation activities in the sectors of Child and Youth Protection and Development, Economic Recovery and Development, Health and Women Protection and Empowerment. IRC Uganda has a head office in Kampala with field offices in Kitgum, Moroto, Yumbe, Imvepi, Kyaka II and Kiryandongo.

Job Overview
The Supply Chain Manager is an integral member of the country management team and reports directly to the Field Coordinator for Imvepi and Rhino Refugee Settlements in Arua and Madi Okollo Districts and technically to the Supply Chain Coordinator. This position is mainly responsible for the management and delivery of effective supply chain support in Imvepi and Rhino Refugee Settlements in compliance with IRC and donor regulations. This position will also support key responsibilities including procurement, transport, inventory and asset management, supply chain reporting and providing technical support to the supply chain teams in the field.

Duties and Responsibilities
•Ensure that Supply Chain functions are in compliance with IRC policies and procedures, donor regulations and local laws. All locations and staff act in accordance with the policies.
•Maintain and update donor guidelines related to Supply Chain Field (procurement, asset etc.).
•Update as required the IRC standards in terms of assets/equipment to be purchased.
•Monitor Supply Chain sections of budgets and track expenditure. Follow up as necessary including timely information and budgetary comments regarding any realignment.
•Ensure all donor reports for assets are completed and submitted to the Grants department on time.
•Disposal of assets is reviewed annually and donor requirements followed as necessary, especially those subject to US export compliance regulations, are in line with applicable licenses and are properly documented.
•Ensure that vendor eligibility screening is carried out in a timely fashion, updated regularly and recorded appropriately.
•Maintain Supplier Files for all suppliers with which IRC spends greater than USD $2,500 annually.
•Promptly inform the Field Coordinator and Supply Chain Coordinator of any areas of concern of potential or suspected violations of policies and procedures.
•Ensure there is no negative audit observations/findings related to Procurement. If required corrective actions plans are developed & implemented to address audit findings.
•Provide consistent and constructive support to other departments to ensure compliance with policies and procedures.
•Ensure that Master Purchase Agreements are in place for most of the supplies/services that IRC procures on regular basis.
•Organize Supply Chain related trainings for both program and operations staff on a regular basis.
•Develop and maintain an effective orientation package and ensures that new staff members are appropriately orientated on Supply Chain policies and procedures in a timely manner.
•Ensure that Supply Chain department maintains cooperative relations with other departments and interacts with them in a positive manner.
•Identify training needs for Supply Chain staff and make recommendations to the Supply Chain Coordinator.
•Proactively develop the skills of IRC staff to understand and utilize Supply chain tools and services to design and implement quality programming.
•Work with field staff to identify Supply Chain needs and ensure the issues are raised in new budget development.
•Ensure all Supply Chain staff are aware of and in compliance with IRC procurement, asset and stock management, transport, communications etc. in order for them to clearly share this information.
•Assist Supply Chain staff in working with program staff towards establishing procurement plans before the start of each grant ensuring they fit in the budget, are donor compliant and realistic in terms of timing.
•Ensure monthly Supply Chain reports are submitted from each field. Review and follow up as necessary.
Systems, Documentation and Reporting
•Follow up with relevant units, internal or external on documents and ensuring all procurement records are complete and accessible.
•Monitor procurement records to ensure that each procurement request is fully and clearly documented according to IRC policy.
•Analyze Purchase Request Tracking in order to ensure that all procurement is carried out efficiently and in a timely manner.
•Prepare Finance-related reports such as Cash Projections.
•Ensure that staff participating in Procurement committees are trained and understand their roles.
•Ensure clear delineation of roles for procurement.
•Ensure transport services are cost efficient and reliable.
•Establish a fuel consumption benchmark for each vehicle, motorcycle and generator.
•Ensure warehouse and stocks are secure, well managed and documented.
•Ensure assets and property are effectively managed, asset list is updated regularly and assets are disposed according to IRC and/or donor regulations.
•Supervise the good working order of the communications systems used by IRC.
•Supply Chain works consistently with Security to maintain required security levels, awareness and responsiveness.
Managerial and Supervisory Responsibilities
•Responsibility for the operating budget for the Supply Chain Units.
•Matrix directly management of the Supply Chain staff in Imvepi and Rhino in line with his/her job description.
•Attend and comment as appropriate on all GOMS.
•Proactively engage with your supervisor, and key staff (Program, Finance, etc.) on all matters Supply Chain to assist with ensuring that programmatic and project planning incorporates sufficient funding for Supply Chain staff and logistical support mechanisms.
•Proactively engage on a regular basis with the IRC Kampala Supply Chain team and Supply Chain Managers from other organizations to ensure links for interagency logistics coordination.
•Where directed proactively engage with donors, local government, project partners, UN agencies and other non-governmental organizations in order to manage the distribution of goods and materials as, well as to ensure adequate information sharing, address common concerns/problems and seek solutions.

•Bachelor’s Degree in Procurement and Logistics Management, minimum 5years of progressive Supply Chain professional experience or equivalent education and experience.
•Demonstrated success as a Supply Chain leader across all disciplines within Supply Chain including planning, procurement, warehouse, asset and transport.
•Broad knowledge and experience in Supply Chain strategies, market analysis techniques, procurement and contracting, vehicle and fleet management, inventory, property and asset management.
•Strong collaborator and influencer with effective interpersonal and analytical skills who is able to work seamlessly across cultures and organizational units.
•Able to work effectively in a highly matrixed structure.
•Strong financial management and budgeting skills.
•Excellent training and coaching ability.
•Ability to work in remote field offices.
•Strong sense of personal integrity.
•Attention to detail.
•Ability to multi-task.
•Team spirit and problem solving abilities.
•Flexibility and adaptability.
•Desire to learn.

Application procedure

Please note: Deadline for receiving application is July 20th 2021.
Please click here to apply.

Date Posted: 2021-07-10




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