Jobs in Uganda - Individual Contractor Job at United Nations

United Nations

Individual Contractor Job Post

Location: Jobs in Uganda 2021 - 2022

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 29 July 2021

Hiring Organization: United Nations

Job Details:

Title: Individual Contractor
Reference: RSCE/ICRA/01/07/2021
Deadline Date: 29th July 2021
Type of contract: Individual Contractor
Duration: Six (06) months
Department: RSCE (IC) – Records Assistant
Grade: GS-3
Duty Station: Entebbe, Uganda
Women are strongly encouraged to apply
Qualified female candidates will be given priority for selection (DPKO Under-Secretary General’s Policy Statement on Gender Mainstreaming

Organizational Setting and Reporting
The United Nations Regional Service Centre in Entebbe (RSCE) is a shared service center based in Entebbe, Uganda. The Centre provides efficient, client-oriented and scalable services with the goal of moving transactional, non-location-dependent administrative functions to the Centre from its client entities. This includes transactional elements of human resources, finance, multimodal movement and control, personnel and cargo transport and information and communications technology (ICT) support. In addition to these services, the Office of the Director a.i. RSCE and support offices through the Deputy Chief RSCE provides overall guidance on the operations of the RSCE including strategic planning, communication, budgeting, human resources management, property management, quality assurance and business intelligence, conference services, record keeping and archive management, and audit response & risk management.

This position is in the Archives and Records Management Unit (ARMU) of the RSCE.
The Records Assistant at this level will report to the Chief Archives and Records Management
Unit.
Schedule
The IC contract will be for a period of six (6) months.
Specific Tasks to be performed by the Records Assistant

Within delegated authority, the Records Assistant will be responsible for a selection of the following duties:
• Receiving consignments and cross-checking the content if it matches with the packing lists.
• Assisting in ensuring completeness of official status personnel files.
• Assisting in description and database updating activities as required.
• Cleaning-up, sorting and organizing record files.
• Performing digitization functions, including scanning, creating digital objects and postings to designated repositories.
• Filing back the OSFs after digitization process.
• Destroying of records which have reached their retention period.
• Assisting in transferring of OSFs physical documents to ARMU, UNHQ
• Providing document delivery services as required.
• Providing administrative support for the unit as assigned.

Education
• High school diploma or equivalent. Vocational certificate or diploma in records and/or information management, library sciences or related area is desirable.

Work Experience
• A minimum of four (4) years of experience in library work, archives, information network administration, or related field is required. Experience in specific referencing, cataloguing, indexing, digitization, collection management, e.t.c. is required. Experience working in an international organization is desirable. Experience in personnel administration is desirable.

Other Skills
• Technical knowledge: Proficiency in relevant computer applications such as Word and
Excel.
• Skills and abilities:
• Excellent organizational and concentration skills o Able to work in multicultural team
• Trustworthy with an eye for detail o Thoroughness
Competencies
Professionalism: Knowledge of administrative and transportation policies, processes and procedures generally and those related to the Front Office of a Senior Management Official. Knowledge of administrative and logistical rules and regulations and ability to research and gather information from a variety of standard sources and to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps a client informed of progress or setbacks in projects; meets timeline for delivery of product or services to client.

Languages
• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required.
• Knowledge of another official United Nations language is desirable.

Application procedure

Please note that failure to comply with the below will render your application invalid for this process.
• All applicants must apply using a Personal History Profile (PHP) generated from INSPIRA (visit https://inspira.un.org ) as soon as possible after the Terms of Reference have been posted and well before the deadline stated therein.
• All applications must be accompanied by the following which MUST be provided at the time of submission:
• Personal History Profile (PHP) as generated from INSPIRA (visit
• https://inspira.un.org to generate an account and the PHP) submitted as a PDF or JPEG attachment to the document.
• Copies of the required education qualifications.
• Latest performance evaluation report (for internal UN Candidates)
• Copies of other relevant certificates and diplomas.
• 3 Please note that only applications submitted to the email address: rsce2- recruitment@un.org will be considered. No hand-delivered applications will be accepted.
• Please enter the reference of the job opening reference (RSCE/ICRA/01/07/2021) in the subject line of your e-mail.
• Each applicant must bear in mind that submission of incomplete or inaccurate applications will render that applicant ineligible for consideration.
• Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission.
Additional Information
• The position is OPEN TO NATIONALS OF UGANDA AND / OR LEGAL RESIDENTS OF UGANDA ONLY.
• Evaluation of qualified candidates will include an assessment exercise which may be followed by a competency-based interview.
• Please note that only shortlisted candidates will be contacted further.