Jobs in Uganda - Accounts Officer Job at Makerere University

Makerere University

Accounts Officer Job Post

Location: Jobs in Uganda 2021 - 2022

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 15 July 2021

Hiring Organization: Makerere University

Job Details:

Background:
The Infectious Diseases Institute (IDI) is a Ugandan not-for-profit organization whose mission is to strengthen health systems in Africa, with strong emphasis on infectious diseases, through research and capacity development. IDI has six operational areas through which it works to achieve its mission: Prevention, Care and Treatment; Training, Research, Laboratory services (including the CAP-certified IDI Core Lab & Translational Lab), Global Health Security and Health System Strengthening.

IDI wishes to recruit a motivated and competent individual to fill the vacancy below:

Job Title: Accounts Officer

Vacancy Code: AO X002

Classification: Full Time

Reports to: Senior Accountant

Duty Station: Kampala

General Summary: The Accounts Officer is responsible for timely and accurate processing of transactions; preparation of timely and accurate journal reports and invoices; payables management and applying overall financial closeout procedures.

Responsibilities and Duties:

1.0 Financial processes
1.1 Verifies the accuracy and authenticity of accountabilities and other support documentations and approvals and support in the payments processing
1.2 Prepares or review monthly journals analyzing financial information used, general ledger accounts, cost centers and project codes for posting in NAV Microsoft Dynamics.
1.3 Review accounting documents to ensure accuracy of information and calculations and make or direct correcting entries. In addition, analyze transactional processes and identify areas where additional accuracies and efficiencies can be achieved
1.4 Carryout monthly closing process and reconciliation of general ledger accounts such as Bank/Cashbook reconciliations, payable and receivable accounts reconciliations.
1.5 Support in the compilation and filling of statutory taxes and other statutory deductions legally liable to the institute.
1.6 Perform periodic asset verifications, cash counts and stock counts at IDI and/or field offices
1.7 Verifies the accuracy and completeness of Transaction Details in NAV Microsoft Dynamics before forwarding to the Grants Management Unit for report preparation.
1.8 Responds to enquiries and checks accounting transactions to locate and resolve discrepancies.
1.9 Liaise with the Grants section to provide project financial reports that satisfy donor requirements. Prepares variance and other financial analyses of project accounts, as requested by the Senior Accountant.
1.10 Coordinate the Quarterly VAT Compilation by the Accounts assistant.

2.0 Project budgets
2.1 Assists the Grants Management Unit with relevant information to enable preparation of informed project budgets.

3.0 Financial systems and security
3.1 Identifies internal controls that require improvement and suggests appropriate policy and procedure modifications for improved internal control. Ensures that all financial systems provide adequate audit trail and documentation.
3.2 Ensures that all documents are archived and maintained in a safe and secure manner for the time periods indicated by project and grant sponsors.

4.0 Project Audits
4.1 Assists the Senior Accountant obtain support documents, prepare analyses of project accounts for IDI’s mainstream and projects specific audits.
4.2 Ensure all paperwork is properly archived at the end of each audit. And any other duties as may reasonably be assigned from time

Required Qualifications
• A minimum of Bachelor of Commerce (Accounting option) or Bachelor of Business Administration (BBA) (Finance/ Accounting), from a reputable Institution/University.
• ACCA or CPA qualification (or in the process of being certified, Level 2 minimum)
• At least 2 years of progressively responsible experience in professional accounting or auditing is required.

Required Competencies and skills and Knowledge;
• High levels of professionalism
• Planning and Organizing
• Teamwork.
• Demonstrated experience in working with and managing Sub-grantees
• Knowledge and understanding of generally accepted accounting principles (GAAP) and IFRS
• Demonstrated skills in developing and managing budgets and fiscal control principles
• Demonstrated skills in developing and monitoring systems and capacity building of external stakeholders
• Relevant skills in automated accounting software systems and database spreadsheets

Application procedure

Candidates that meet the above criteria and have what it takes to excel in these position should send their CVs, including details of email address, present position, current remuneration, Certificate/testimonials and address of three (3) Referees plus telephone contact not later than 15th July 2021. Please follow this link https://idi.mak.ac.ug/hrms to apply for this position.

Key Notes:
1. IDI is an equal opportunity employer and does not charge a recruitment fee or any other fees at any stage of the recruitment process
2. Internal candidates who meet the required specifications and have worked with IDI for a period of at least one year will be given priority.
3. Make sure that your application letter, CV and certificates are attached as one document
4. Indicate the Vacancy Code as the subject for your email
5. Only shortlisted candidates will be contacted
6. Any form of canvassing will lead to automatic disqualification.