Jobs in Uganda - Executive Assistant Job at SeaOwl Energy


SeaOwl Energy

Executive Assistant Job Post

Location:  Jobs in Uganda 2021 - 2022


Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 25 June 2021

Hiring Organization: SeaOwl Energy

Job Details:

About Us;
SeaOwl Energy Services is part of the SeaOwl Group, an international service provider specialised in a wide range of Recruitment, Manpower Contracting & Management, Asset Management, Training, Professional Services and Integrated Services for the Construction, Energy, Extractives, Logistics, Mining and Manufacturing sectors.
On behalf of our Client in the Extractives sector, we are looking for competent individuals to fill the following position:

Job Title: Executive Assistant
Reporting to: General Manager


ACTIVITIES
The Executive Assistant will be responsible for:
• Act as administrative assistant in the General Manager's office;
• Manage the office of the General Manager and Deputy General Manager;
• Focal point of contact for the GM's office for staff;
• Managing the GM's calendars and schedules;
• Screening callers and arranging appointments, meetings, conferences and events;
• Handle the GM's visitors in a courteous manner;
• Handling sensitive information withy and confidentiality;
• Assisting The General Manager in the preparation of documents, presentations for various meetings and ensure his attendance;
• Design, establish and maintain a management information system, including physical and electronic files in the General Manager's office;
• Operate office equipment including copiers, facsimile machines and computers, input and retrieve data and text;
• Ensures preparation and dispatch of all incoming and outgoing mails as well as confidential documents;
• Plan and control requisition’s, supplies and stores to ensure availability when required for the General Manager's office;
• Arrange and prepare travelling, itinerary and protocols for foreign and local trips for the General Manager;
• Co-ordinates and provides logistics support for the Corporate Management, Group visiting personnel as well as External Consultants;
• Maintain close contact with the Head Quarters, particularly DIG Afrique to ensure appropriate sharing of information and smooth interface;
• Develop and maintain good relationship with counterparts (executive Assistants) in the offices of Authorities, Partners, Embassies and Other institutions.
ACCOUNTABILITIES
• Assists the General Manager in the management of corporate issues in order to ensure that the company has a good projection at all times;
• To ensure the smooth running of the General Managers office in an orderly manner;
• Protect Company's information and assets.

QUALIFICATIONS/EXPERIENCE REQUIRED
• University degree;
• Experience of working in multicultural environment;
• Good administrative and organizational skills with 9 years’ experience;
• Good knowledge of staff and company policies and procedures;
• Computer literacy.

Application procedure

Interested applicants who meet the criteria as outlined above are encouraged to send a detailed CV ONLY by email to:
Via email: career.ea@seaowlgroup.com 
Tel. & WhatsApp: +256 (0) 793 441 554
Subject of your email should be the position you are applying for
Do not hesitate to contact us, if you have any questions or need any clarifications
Deadline for CV submission: 25th June, 2021 – 11:00 Hrs.

Date Posted: 2021-06-23

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