Jobs in Uganda - Administrative Assistant Job at ADRA

Administrative Assistant Job Post

Location:  Jobs in Uganda 2021 - 2022


Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 15 May 2021

Hiring Organization: ADRA Uganda

Job Details:

Job Summary:
The Administrative Assistant does all secretarial work for the project and ensure the efficient, effective and secure management of the project’s storage facilities and services.


Key Duties & Responsibilities:
• Secretarial work for the project, including note-taking in all meetings
• Carry out photocopying, binding and filing of official organizational documents as you shall be assigned by your immediate supervisor and/or higher authorities
• Coordinate incoming and outgoing communication including telephone calls, post office mails parcels etc., and direct them to the right offices in a timely manner
• Work with the security officer to receive, direct and advise visitors to the right offices at the right time
• Ensure that the reception area and front office is clean and well organized and presentable at all times.
• Keep records and develop schedules of official messages and appointments for all officers
• Draw and coordinate the schedules for daily devotions in collaboration
• Maintain the notice board showing the itineraries of different officers and advise visitors and workers accordingly
• Arrange all stock and inventories in their right bins
• Maintain and make regular updates on all stores records and documentation including (purchase requisition, bin cards, Stores material control records and delivery notes)
• Advise the Logistics / Procurement officers about balances and re-order levels of stocks and inventories
• Prepare release orders and present them to the authorized officer for approval
• Internal maintenance and control of supplies of inventories
• Prepare monthly stores reports

Job Skills : Not Specified

Qualifications, Skills & Experience:
• A minimum of a Degree in Business Administration or any other related qualification
• Understanding & demonstrated experience working with NGOs is an added advantage
• Able to work under minimum supervision & with strict deadlines
• Familiar with MS Office (Word, Excel, PowerPoint) and the internet
• Must be fluent in written and oral English
• Basic familiarity with the Luo language will be an added advantage
• Basic cultural knowledge of Acholiland, including the Districts of Agago, Pader, Kitgum, and Lamwo. Working experience with the Luo people will be an added advantage

Application procedure

Please visit: http://adrauganda.org/join-our-team/admin-assistant/  for applications

Date Posted: 2021-05-06

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