Jobs in Uganda - Procurement Officer Job at Uganda Development and Health Associates (UDHA)

Procurement Officer Job Post

Location:  Jobs in Uganda 2021

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 09 April 2021

Hiring Organization: Uganda Development and Health Associates (UDHA)

Uganda Development and Health Associates (UDHA) strives to empower, promote and strengthen key health and development interventions in communities where we work. We envision a society in which people are fully empowered to manage their health and development needs. UDHA seeks to fill the positions below in anticipation of a sub Grant award to implement the HIV/TB activities supported by the Global Fund through THE AIDS Support Organization (TASO) Uganda, the Second Principal recipient of the Global Fund , UDHA will be a Sub Recipient(SR) of TASO Uganda for third cycle of the New Funding Model (NFM3) for the period 2021 to 2023. The Grants aims to support the implementation of Uganda's Response to the HIV/AIDS and Tuberculosis.
Job Title : Procurement Officer (Full Time).
No.of Vacancy : 1
Reports to : Finance and Administration Manager.
Location : UDHA headquarters in Iganga. .

Job purpose:
The Procurement Officer contributes towards ensuring smooth and efficient management of the procurement processes and inventory/asset management, s/he will support the finance & administration team members in ensuring maintenance of comprehensive, transparent and accurate procurement processes as well as records
Roles and responsibilities:
• Coordinates and facilitates the procurement requirements of the project on the basis of the procurement policy guidelines.
• Pre-qualification of suppliers as provided in the procurement policy
• Compliance with procurement procedures as per Field Operations Manual.
• Creates purchase orders, ensuring relevant procurement procedures have been applied and all supporting documentation is attached
• Ensuring that invoices received reconcile to purchase orders and created and matching receipts to purchase orders
• Ensure three way matching of purchase order, Invoice and GRN
Logistics management
• Liaises with program officers, suppliers/service providers and provides logistical support in coordinating deliveries of program supplies to intended beneficiaries/location
• Carries out periodic controls to ensure that the filing system are properly used and that documents being regularly filed and easily accessible for compliance and audit reviews
• Develops and maintains an archive policy for the regional office based on contractual
• and legal requirements; supports the country offices to develop and maintain archiving
• policy
Motorcycle/motor vehicle Management
• Ensure appropriate policies are in place for management of motorcycles & motor vehicles
• Ensure a policy is in place; areas to concentrate – records, use, acquisition, organizational needs, Fuel procedures, disposal procedures etc.

Job Skills : Not Specified

Required Qualifications and experience:
• University degree in procurement & Logistics management Business Administration with a post-graduate qualification in procurement & Logistics management,
• Diploma in procurement and/or CIPS.
• Computer applications in Excel and Word
• Work experience in an INGO/NGO funded project of at least five years.
Required Skills and Competencies:
• Adaptable, flexible, able to take initiative and prioritize among competing demands;
• A good team player with strong interpersonal skills, outgoing personality, and ability to work independently and effectively under pressure and on strict deadlines and in a multicultural setting;
• Excellent knowledge of computer applications;
• Excellent oral and written communications skills in English;
• Adherence to UDHA’s values.

Experience in Months: 60

Level of Education:
Bachelor Degree

Application procedure

For details of the job requirements please go to:
Please provide a detailed CV that demonstrates the job requirements specified, academic qualifications, employment experience including current position, and contact details of at least two referees preferably from previous or current employments.
All candidates who meet the requirements are encouraged to submit in single PDF their cover letter, CV and CERTIFIED copies of academic documents of not more than 2GB addressed as below to:  with copy to 
The Executive Officer Uganda Development and Health Associates (UDHA) P. O. Box 77, Iganga Municipality
Posting date: 15-March-2021
Closing date: 09-April-2021 by 5:00pm
Note: UDHA is an equal opportunity employer therefore Females and people with disabilities are encouraged to apply.
In case you have the relevant qualifications and experience required, please submit your application to the address below.
While UDHA appreciates all the interested applicants, only shortlisted candidates will be contacted for interviews. In case you do not hear from UDHA one month after the closing date, please consider yourself unsuccessful. Please note that any form of canvassing will lead to automatic disqualification. Any telephone solicitation will lead to automatic disqualification. UDHA takes no responsibility of any costs by applicants that apply for any of the positions advertised here.

Date Posted: 2021-03-18




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