Jobs in Uganda - Logistics/Procurement Officer Job at TPO Uganda

Logistics/Procurement Officer post

Location:  Jobs in Uganda 2021


Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 31 January 2021

Hiring Organization: TPO Uganda

JOB DETAILS:
TPO Uganda is a local Ugandan NGO that has been operating in the country for 25 years. Our programs comprise interventions organised around the following themes; Care and protection of OVC; child protection, livelihoods support, mental health and psychosocial support, response and prevention of all forms of violence against women and children as well as emergency response and humanitarian action. TPO Uganda is active in 33 districts in the region and is a member of several partnerships and coordination mechanisms in the country. .

Position: Logistics/Procurement Officer
USAID/PEPFAR-funded Keeping Children Healthy and Safe (KCHS) Reporting to: Director Financial Management & Operation
Location: Mbarara (1 Person)

Job purpose
The primary purpose of this position is to provide assistance to the Procurement and Operations Manager with the administrative and logistics support to field activities in the areas of transport management, asset/inventory management and facility maintenance of both Head Office and Field Office Premises. The Logistics Officer will primarily be assisting the Procurement and Operations Manager in the establishment and implementation of Procurement and Operations framework (policies and procedures) to support TPO Uganda operations.


Responsibilities Related to project implementation
✓ Implement policies and standard operating guidelines for general administration, transport, and travel and provide administrative and logistical support to staff and visitors.
• Periodically prepare and circulate vehicle usage plans and prepare per diems and contingency funds for the drivers in accordance with planned visits/ transport requirements.
• Follow up the maintenance of vehicles and maintain / update a schedule of vehicle maintenance records, comprehensive insurance renewal dates
• Arrange labour and funds for loading and off-loading materials, and supervise loading
• Develop and maintain records of stores and asset management.
✓ Implement annual procurement plans in line with TPO’s and PPDA’s standards.
• Review and categorize user procurement needs, solicit and analyses quotations from suppliers, document and recommend the best provider for management action
• Periodically prepare and circulate to TPO’s budget users, price lists based on ruling prices
• Negotiate with suppliers to obtain better terms/price from Suppliers.
• Prepare and follow up the approvals for Local Purchase Orders (LPOs) in line with user requirements and the Finance Policy.
✓ Monitor contracts/agreements process as per the agreed terms.
• Prepare and analyze tender documents in case of purchase by tender, recommend and act on awards to winners by preparing LPOs and having them approved.
• Inspect the goods delivered and confirm that they conform to the required specifications and recommend for payment to suppliers.
• Track the status of procurements and produce and circulate Procurement Status reports.
• Oversee the coordination of store activities including issuance and receiving, stock management, documenting and maintaining of store records and storage of supplies at the head office.
• Participate in market surveys to identify latest trends in prices, availability, and quality and exploit any potential for alternate supplies.
• Coordinate and ensure maximum security of staff and organization Assets/properties in line organizational policies
• Review the assets registry to note down the assets in place, check recording and engraving and carry out regular inventory checks as per Finance Policy
• Periodically carry out an assets audit to review the reliability and integrity of assets management information and activities and make appropriate recommendations to curb the gaps
• Track the usage of TPO Assets and make recommendations regarding the replenishment/ replacement and disposal of assets in line with the Finance Policy
• Negotiate with Insurance Underwriters /Brokers and obtain relevant Insurance Policies (property damage, all risks, fire, burglary, and theft), submit claims and track payments thereof in line with signed insurance agreements
• Purchase and install occupational health and safety equipment (e.g. fire extinguishers) and service them according to supplier's recommendations.


Person Specifications:
Bachelor’s Degree in Procurement, Logistics or related field. At least 3 years of experience in the area of supply chain management, of which at least one in a position entailing direct responsibility over ensuring compliance with set standards and procedures under minimum supervision (mandatory); Prior experience with software-based management of core business processes through enterprise resource planning systems (preferred).


Job Education: Not Specified


Job Experience: Not Specified

Application procedure

• Please send your CV and cover letter with 3 work related referees and a table showing your past 3-year salary history to: Human Resources Manager, TPO Uganda, P.O Box 21646 Kampala, Uganda, email: info@tpoug.org  or hand deliver is most preferable to Plot 652, Block 257, Wamala Close, Munyonyo or nearest TPO Uganda field office country wide.
• Deadline: January 31, 2021.
• Positions with various locations do indicate at least 3 preferred areas for deployment.
• TPO Uganda is an equal opportunities employer that does not discriminate on any basis. • Only shortlisted candidates will be contacted, thus, if you do not hear from us by 12th February 2021, you are not considered.

Date Posted: 2021-01-27

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