Jobs in Uganda - Principal Administrative Secretary Job at National Animal Genetic Resources Centre and Data Bank

Principal Administrative Secretary

Location:  Uganda

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 22 December 2020

Hiring Organization  National Animal Genetic Resources Centre and Data Bank

Organization Overview:
The National Animal Genetic Resources Centre and Data Bank, a body corporate under the Ministry of Agriculture Animal Industry and Fisheries with a mandate to take a leading role in establishing a comprehensive National Animal Breeding Programme in Uganda wishes to recruit the following; .

Job Title : Principal Administrative Secretary
No. of Vacancy : 1
Starting date : Immediately
Duration of commitment : 3 Years Contract
Salary Expectation : Attractive
Location : Headquarters - Entebbe
Reporting To : Executive Director
Responsible for : Office Support Staff
Overall Job Purpose : To provide secretarial and administrative services to the Office of the Executive Director
Age Limit : 30-55 Years

Specific Responsibilities:
• Takes dictation, transcribes and presents accurate and error free work. • Manages records in accordance with established security and records management procedures.
• Requisitions for and manages office stationery and equipment.
• Serves as a Personal Assistant to the Executive Director;
• Drafts letters of routine nature and types official letters, documents and manuscripts, or audio-types;
• Draws up and monitors appointments and programmes in conjunction with relevant officers,
• Coordinates bookings for meetings, workshops and conferences;
• Coordinates reservations for key local staff i.e. books air tickets, hotels, gets visas;
• Prepares presentations, reports and minutes as assigned;
• Receives and attends to visitors/clients; 1
• Receives incoming mail, callers or telephone and supervises outgoing mail.
• Requisitions for office supplies;
• Ensures security of office records, documents and equipment;
• Manages office protocol and media issues;
• Guides and supervises secretarial and support staff in the office;
• Assists in the management and professional development of the cadre;
• Take Board Minutes.
• Ensures cleanliness and orderliness of the office.
• Any other duties as assigned by the Executive Director

Basic Requirements
• Should have a Bachelor's Degree in Secretarial Studies or Bachelor's
• Degree in Information and Office Management, Bachelor of Business Administration, Management, Community Psychology or equivalent qualifications from a recognized Institution;
• A post graduate Diploma in Public Administration or Management from a recognized University will be an added advantage
• Working experience of at least five (5) years, two (2) of which should have been at the level of Stenographer Secretary or equivalent level gained from reputable organization/institution

Job Education: Not Specified

Job Experience: Not Specified

Application procedure

Closing date: 22nd December, 2020
EMAIL address for receiving applications:
All applications addressed to: The Executive Director - NAGRC&DB should be STRICTLY SENT BY EMAIL to . Due to COVID-19 restrictions,
NO physical deliveries will be received at NAGRC&DB.
NOTE: Only Applicants who meet the criteria specified above should apply. We are committed to Equal Employment Opportunity to all. PWDs and Female applicants are specifically encouraged to apply. We wish to thank all applicants for their interest and effort in applying for the above positions, however, only shortlisted candidates will be contacted. Any form of canvassing shall automatically lead to disqualification. Ag. EXECUTIVE DIRECTOR

Date Posted: 2020-12-17