Jobs in Uganda - PHARMBIOTRAC Administrator Job at Mbarara University of Science and Technology

PHARMBIOTRAC Administrator

Location:  Uganda

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 11 January 2021

Hiring Organization  Mbarara University of Science and Technology

World Bank Eastern and Southern Africa Higher Education Center of Excellence (ACE II) in Pharm-Biotechnology and Traditional Medicine (PHARMBIOTRAC) JOB VACANCIES (RE-ADVERTISED!)
The Pharm-Biotechnology and Traditional Medicine Centre (PHARMBIOTRAC) is one of the 24 Eastern and Southern Africa Higher Education Centres of Excellence (ACE II) Programs. PHARMBIOTRAC is established at Mbarara University of Science and Technology (MUST) since 2017, with the financial support from the World Bank. The Goal of PHARMBIOTRAC is "to build a critical mass of specialized and skilled human resource that can advance traditional medicine and pharm-biotechnology for socioeconomic development of Africa."
The Vision is "to be a leading Africa Center of Excellence for training and research in traditional medicine and pharm-biotechnology."
The Mission is "to contribute to documentation, validation and value chain development of traditional medicine and biotechnology products for use in pharmaceutical and nutraceuticals industries in the region through training, research and community services for sustainable development".

The Specific Objectives include to:
• Strengthen capacity in the region to train highly skilled and specialized professionals in traditional medicine and biopharmaceuticals
• Strengthen capacity in the region to engage in cutting edge research in traditional medicine and systems biology for health products development
• Create capacity in collaboration with private sector industry for development, production and commercialization of traditional medicines, biopharmaceuticals and nutraceuticals from research outputs
• Advance the practices of traditional medicine in the region and promote domestication and sustainable utilization of medicinal species.

PHARMBIOTRAC has recently been awarded by the World Bank/Inter-University Council for East Africa (IUCEA) to host the Regional Incubation Center. The focus is "Strengthening incubation of traditional medicines and biopharmaceuticals at Mbarara University of Science and Technology Regional Center for Innovations and Technology Transfer." Specifically, the aim is to support innovators with ideas in traditional medicine to conceptualize, develop and test their products for commercialization.
PHARMBIOTRAC is therefore looking for self-motivated, dynamic and ethically upright individuals to fill the positions below based at its offices located at Kihumuro Campus, MUST. .

Organization: Mbarara University of Science and Technology
Position: Contractual (24 months, renewable every 12 months based on performance)
Duty Station: Mbarara, Uganda Remuneration: Attractive Package

Key Duties and Responsibilities:
• The day-to-day administration of the PHARMBIOTRAC secretariat;
• Develop an overall framework of the Monitoring and Evaluation activities of the center;
• Establish the Project monitoring and evaluation system;
• Ensure that the M&E databases are routinely and systematically updated;
• Managing and implementing a performance-based monitoring system to ensure that Project targets are met;
• Ensure that Standard Operating Procedures (SOP's) and guidelines regarding M&E are developed and updated where necessary;
• Ensure timely preparation of periodic internal and external progress reports for dissemination to stakeholders to keep them abreast about project implementation progress.
• Review, monitor and analyze reports for impact evaluation.
• Lead regular performance reviews processes to ensure timely completion of major deliverables, regular periodic analysis of data to identity and communicate lessons-learned, and regular periodic presentation of data and analyses to project management team;
• Clarifies on the responsibilities of PHARMBIOTRAC personnel, monitors the work plan and the detailed budget for the Monitoring and Evaluation activities as set in implementation plan;
• Regularly review all planned PHARMBIOTRAC activities and suggest adjustments as necessary to the center leader;
• Guides and coordinates the review of programme log-frame including: providing technical advice for their vision of performance indicators, ensuring that realistic intermediate and end-of-programme targets are well defined, conducting baseline studies on monitoring and evaluation in the PHARMBIOTRAC programme, and identifying sources of data and collection methods, as well as resources needed and related cost;
• Effectively communicates, logistics and protocols, recording of minutes of meetings, scheduling activities and appointments at PHARMBIOTRAC;
• Prompting the various PHARMBIOTRAC programme chairs to launch their programs according to schedules, including other duties that may be assigned to them from time to time;
• Establishing an effective system for assessing the validity of monitoring and evaluation data through a review of activities/installations, completed monitoring forms/ databases, and a review of aggregate level statistics reported;
• Prepare bi-monthly meetings of the executive committee as well as the bi-annual meetings of the steering committee of PHARMBIOTRAC;
• Perform any other duties from time to time as assigned by the center leadership.

Qualifications and Experience:
• Should hold a Master's Degree in Business Administration and Management or Project Planning and Management or Statistics or Monitoring and Evaluation of Project Planning or Development Economics or Social Sciences or Public Health or Administration and Planning and or Management Sciences;
• Having a postgraduate qualification (certificate or diploma) in Project Monitoring and Evaluation is essential;
• Having a minimum of 2 years working experience in a busy M&E firm/ organization is essential;
• Previous work M&E firm/ organization should be properly registered either in Uganda or internationally and provide evidence of Tax clearance; and must belong to either national or international body. E.g. member of the Uganda Monitoring and Evaluation Association, etc;
• Excellent writing, reporting and interpersonal skills;
• The candidate should have proven experience in the design of M&E systems and approaches and should be knowledgeable in M&E analytical tools,
• Demonstrate knowledge of the HMIS/DHIS2
• At least 1 years of experience in M&E methods and approaches, including designing, planning and implementing M&E systems, analyzing and reporting,
• Age range: 25-45 years.

Other requirements / skills
• Strong analytical, planning and organizational skills
• Excellent interpersonal skills, communication skills, both oral and written. Ability to work under minimum supervision and meet strict deadlines.
• Demonstrated integrity and confidentiality in handling public matters/resources.
• Familiarity with government systems and procedures.
• Familiarity with World Bank/ related multilateral or bilateral agencies systems and procedures.
• Computer knowledge and skills in M&E software packages/ platforms, MS Office.

Job Experience: Not Specified

Application procedure

• Application letter,
• Copies of relevant academic/professional transcripts & certificates,
• Detailed curriculum vitae,
• Names and addresses of three professional referees,
• Applicant's physical address, telephone contact, and email address; and
• Any other relevant information supporting your application.

Submit your application per email (as a single pdf file) or hard copy to: The University Secretary,
Mbarara University of Science and Technology,
P.O. Box 1410, Mbarara, Uganda.

Application Deadline: Monday, January 11, 2021.
Emails:  And copy to:
Mbarara University of Science and Technology
P.O. Box 1410, Mbarara, Uganda
Emails:  and  

The Deputy Director (Principal investigator) PHARMBIOTRAC
Mbarara University of Science and Technology
P.O.Box 1410, Mbarara, Uganda

Date Posted: 2020-12-23