Jobs in Uganda - Administrative Officer Job at Catholic Relief Services

Administrative Officer

Location:  Uganda

Work Hours: Full-time, 08 hours per day

Salary: UGX

No. of vacancies: 01

Deadline: 23 December 2020

Hiring Organization  Catholic Relief Services

Job Title: Administrative Officer
Department: Operations
Supervisor: PM, DINU
Job Type: Regular, Full Time
Grade: 5
Country/Location: Uganda/Moroto
About Catholic Relief Services:
Catholic Relief Services (CRS) is an international non-governmental organization (NGO) supporting relief and development work in over 100 countries around the world. CRS carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. CRS’ Catholic identity is at the heart of our mission and operations; serving people on the basis of need, regardless of creed, ethnicity or nationality. CRS works through local church and non-church partners to implement its programs.
CRS has worked in Uganda since 1965, initially providing emergency assistance to Sudanese refugees living in the north. Over the years, CRS has expanded its programming to also address development needs in western, central and eastern Uganda. CRS' projects in Uganda currently include agriculture, health, microfinance, peacebuilding and youth. CRS Uganda implements its programs through partnerships with local organizations, including the Catholic Church, other faith-based organizations and community entities for maximum impact and sustainability. CRS Uganda employs around 190 staff and has its main office in Kampala, with sub-offices in Moroto, Yumbe, and Hoima
Project Summary:
The Catholic Relief Services (CRS) Uganda, in partnership with CARE are implementing the Inclusive
Market-based Development for Smallholder Farmers in Karamoja sub region Project. The goal of this 36 months programme is designed to increase food security, improve maternal and child nutrition and enhance household income in the Karamoja Sub-region, and Katakwi District.
The Specific Objective of the DINU programme is to increase food security, improve maternal and child nutrition and enhance household incomes through support to diversified food production and commercial agriculture and through improved household resilience (notably to climate change) and women empowerment. The target population is expected to receive support to engage in diversified agricultural production and establish linkages to commercial input and output markets and financial services to engage in commercial agriculture allowing for improved food security and improvement of nutrition specifically amongst children, women and adolescents. The project will also include specific
and nutrition sensitive interventions and support other health related service acess with a strong focus on gender equality and empowerment of women and youth.
Job Summary:
You will provide service in the day-to-day delivery of responsive, effective and efficient administrative activities in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will provide consistent and high-quality service and contribute to the proper stewardship of resources to help ensure operational effectiveness in support of high-quality programming and a high-quality service approach are integrated into administrative systems, policies, and procedures. .

Job Roles and Responsibilities:
• Coordinate and report on activities and required resources to ensure cost efficient and quality service delivery from administrative support functions.
• Prepare transactional documents in support of general operations processes and support coordination of transaction processing (e.g. payment requests, travel authorizations, travel advances, visas, etc.).
• Compile data, perform data entry and data verification in relation to general administration processes (e.g.
• various contact lists, employee leave balances, staff attendance reports, Vehicle Log Sheets review, visitors' welcome packages, etc.).
• Help ensure administrative systems, processes, and policies are in line with agency standards and donor and local law regulations.
• Coordinate the efficient use of sub-office assets and rented facilities. Help ensure fully compliant procurement of office materials and asset management systems.
• Support implementation of property management processes, such as property receipt and distribution, property labelling, physical counts, etc.
• Coordinate the provision of travel and logistics support and services to staff and visitors. Coordinate event planning activities, including delegation visits, trainings and workshops.

Typical Background, Experience & Requirements:
Education and Experience:
• High School diploma required. Bachelor's Degree in Business Administration or relevant field preferred.
• Minimum of 2 years work experience in administrative support functions, with increasing responsibility.
• Experience with a local or international NGO a plus.
• Additional education may substitute for some experience.
• Experience and proficient skills in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems.

Personal Skills:
• Good planning, organizational and time management skills
• Strong customer service orientation with very good communication and interpersonal skills
• Ethical conduct and ability to maintain confidentiality
• Proactive, resourceful, solutions-oriented and results-oriented

Required/Desired Foreign Language:
• English fluency, local languages spoken in Karamoja region is an added advantage
• Based in Moroto and 30% travel to the DINU districts

Key Working Relationships:
Supervisory: N/A
Internal: All Staff
External: Partners, Vendors, Service Providers
Agency-Wide Competencies (for all CRS staff)
These are rooted in the mission, values, and principles of CRS and used by each staff member to fulfill his or her responsibilities and to achieve the desired results.
• Serves with Integrity
• Models Stewardship
• Cultivates Constructive Relationships
• Promotes Learning

Application procedure

This job description is not an exhaustive list of skills, effort, duties and responsibilities associated with the position.
Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation
By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to the above safeguarding-related topics.
CRS is an Equal Opportunity Employer
NOTE: To apply, please follow the instructions below. Email a cover letter and CV only to  by December 23, 2020 at 5:00pm.
Large files and/or scans of documents will lead to rejection of your application, in the subject line of the email, copy and paste – ADMINISTRATIVEOFFICER only

Date Posted: 2020-12-18