Principal Personal Assistant Job at Uganda Nurses and Midwives Examinations Board (UNMEB) - Career Opportunity in Uganda

Vacancy title:

Principal Personal Assistant

[ Type: FULL TIME Industry: Education, and Training Category: Admin & Office ]

Jobs at:

Uganda Nurses and Midwives Examinations Board (UNMEB)

Deadline of this Job:
16 October 2020  

Duty Station:
Within Uganda Kampala East Africa

Date Posted: Tuesday, September 22, 2020 , Base Salary: Not Disclosed

Applications are invited from suitably qualified persons to fill vacant positions at the Uganda Nurses and Midwives Examinations Board (UNMEB) Secretariat based in Kampala. Uganda Nurses and Midwives Examinations Board (UNMEB) is a Government Agency under the Ministry of Education and Sports (MoES), established by the Business, Technical, Vocational Education and Training (BTVET) Act No. 12 of 2008 and operationalized by Statutory Instrument No. 4, 2009. UNMEB Mandate is to streamline, regulate and coordinate examinations and award at Certificate and Diploma level for the nursing and midwifery profession in Uganda. UNMEB Mission is to manage and administer quality examinations using skilled Examiners and Award Certificates to successful candidates in the Nursing and Midwifery Profession in Uganda. This is an exciting opportunity for highly motivated and result-driven Professionals. .

JOB TITLE: PRINCIPAL PERSONAL ASSISTANT Reports to: Executive Secretary Terms of service: Contract
Duty Station: UNMEB headquarters Salary Scale: UNMEB 3 Main Purpose of the Job:
To plan, coordinate and manage activities in the Office of the Executive Secretary.
Duties and Responsibilities:
• Coordinate day-to-day activities of the office of the Executive Secretary;
• Prepare periodic reports on activities of the office of the Executive Secretary;
• Provide an interface between the DES/Technical, Departments and Office of the Executive Secretary;
• Make administrative decisions and establish work priorities for the Executive Secretary;
• Manage the Executive Secretary’s diary, Coordinate and maintain the travel schedules and ensure meeting requests are followed up;
• Ensure safe custody of minutes of the Board and Committee meetings;
• Prepare internal and external correspondences for the Executive Secretary;
• Take minutes of Management Committee Meetings; ix. Responsible for coordinating Board, Management and adhoc meetings;
• Develop work plans and budgets for the Office of the Executive Secretary; xi. Follow up on timely execution of planned activities related to strategic decisions taken by the Executive Secretary; xii. Review and comment on materials and documents related to the execution of high profile strategic decisions, programmes being presented to the Executive Secretary thus ensuring accuracy and quality; xiii. Provide regular updates to the Executive Secretary on activities of the Board; xiv. Make travel arrangements for the Executive Secretary and Board Members; xv. Responsible for issuing blank transcripts and embossing the seal,
• xvi. Perform any other relevant duties assigned from time to time.

Person Specifications
• A Master’s Degree in Public Administration or Management or Humanities or Public Relations;
• An Honours Bachelor’s Degree in either; Social Sciences or Mass Communication or Secretarial Studies or Psychology or SWASA or Management Science, or B Com/BBA (Management option) from a recognized institution;
• Certificate in Records Management is a MUST;
• A minimum of six (6) years relevant work experience, three (3) of which must have been gained at senior level in a similar role in a reputable organization

Core Competencies and Qualities:
• Information and Communications Technology
• Planning, organizing and coordinating
• Records and Information Management
• Public Relations and Customer Care
• Communication
• Confidentiality
• Professionalism
• Integrity
• Teamwork
• Time management
• Efficiency & Effectiveness

Job Education: Not Specified

Job Experience: Not Specified

Work Hours: 8

Job application procedure

Interested candidates who meet the qualification and experience requirements for the above mentioned positions are advised to;
1. Submit their hand written or on-line applications in triplicate to the Executive Secretary, Uganda Nurses and Midwives Examinations Board, Plot 157, Ssebowa Road, Kiwatule, P.O. Box 3513 Kampala, to be received not later than 05:00 p.m. on 16th October 2020.
2. Attach on their application detailed Curriculum Vitae with an address and day time telephone contacts, written recommendation letters from referees, Copies of three (3) sets of relevant Certified Academic documents, three (3) Passport size photographs a copy of the National Identity Card.
3. Indicate title of post on the Applications as well as the Reference Number against the vacancy. For electronic submission, please quote the respective reference number on the subject of the e-mail and send to;  and unmebservices”
Only successful candidates will be contacted.


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