02 Procurement Officer JOBS (Fresher Jobs) at WORLD VISION - WELL PAYING NGO JOBS

Job Title: Procurement Officer (2 Fresher Jobs)

Organisation: World Vision International
Duty Station: Kampala, Uganda
About US:
World Vision Uganda is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 41 districts in Uganda. World Vision is committed to the protection of children and we will not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. “Our Vision for every child, Life in all its fullness.  Our prayer for every Heart, the will to make it so.”
Job Summary:  The Procurement Officer will provide Support to world Vision Uganda budget management through strategic sourcing of quality goods and services in a timely manner at the lowest possible cost for clusters and projects in accordance to Supply Chain Management policy and other guidelines to promote child well-being aspirations in line with Our Promise
Key Duties and Responsibilities:  
  • Facilitate annual procurement planning sessions with key stakeholders
  • Consolidate and report on the procurement plans
  • Review and update item catalog prior to the planning process activity.
  • Advise and familiarize operations with the use of the item catalog
Strategic Sourcing
  • Advise on market assessment and supplier pre-qualification process as per the direction from coordinators and advisors.
  • Sending bid invitations, follow-up of bids, assist coordinating pre-bid meetings as per the direction from coordinators and specialist.
  • Maintain all supporting documents relating to the sourcing events based on the document management supervise the sourcing events filed offices and assistance work relating to sourcing.
  • Preparation of procurement committee submission documents based on the direction given by the coordinators.
Supplier Contract and Relationship Management
  • Accurately complete the master data management form (contract/supplier/ item register)
  • Manage record keeping for all contract-related correspondence and documentation (master data management).
  • Communicate contract-related information to all stakeholders to ensure optimum usage of contracts.
  • Collect feedback on supplier performance as per the established SPM guidelines.
  • 100% Block party screening of vendors.
Procurement Execution
  • Advice on the RFP/RFQ process for spot buys as required
  • Liaise with shared services & finance to resolve supplier inquiries
  • Release POs to suppliers for spot buys and assigned categories.
Data Management, Analysis and Reporting
  • Collect and organize data from projects and business units.
  • Analyze and check data for accuracy and produce the required reporting output in accordance to the policies / procedures & guidelines as set by WV
  • Prepare weekly/monthly procurement status reports in order to update the customers and other stakeholders.
  • Perform daily reconciliation exercises of all records and transactions performed within the same day and ensure that data validation, integrity and accuracy of data is meticulously maintained.
  • Consolidate all findings and convert them into useful formats as provided by SC coordinator
Process, Procedure and Policy
  • Work with senior teams to manage internal customer satisfaction
  • Collect data to support performance scorecard reporting (i.e. KPIs).
Control and Compliance
  • Maintain proper filing and record keeping as per the guidelines set by the management.

Qualifications, Skills and Experience:

  • The ideal applicant for the World Vision Procurement Officer job must hold a Bachelor’s Degree of procurement or CIPs. Or equivalent
  • At least two years’ experience in procurement with strong organizational skills
  • Ability to maintain the procurement filing system,
  • Analytical skills
  • Customer care skills & High level of integrity
  • Negotiation skills
  • Excellent communication skills.
  • Thinking Ability
  • Proficiency in use of procurement system
  • Adaptability to unanticipated circumstances,
  • Microsoft Office computer skills and experience with using email.

How to Apply:

All suitably qualified candidates are encouraged to submit your application and complete Curriculum Vitae. Apply online by visiting World Vision International’s e-recruitment jobs portal at the web link below.
Deadline: 20th March 2020

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